Executive Assistant, Vox Media
New York Magazine
$80-96k
Independent media company
Job no longer available
Independent media company
1001+ employees
Job no longer available
$80-96k
1001+ employees
Company mission
To shape the future of the media industry.
Role
Who you are
- You are reliable - punctual, regular and have consistent attendance
- You always look ahead and are proactive when conflicts arise
- 5+ years experience assisting executives in a fast-paced environment, office management skills a plus
- Strong sense of business ethics, integrity, and discretion
- Ability to thrive in a fast-paced, dynamic environment taking challenge and changing priorities with humor and grace
- Experience with Mac Computers and advanced knowledge of Google Calendar and Google Apps Suite
- Proven ability to respond to, prioritize effectively and meet deadlines while maintaining the highest of standards of completeness and accuracy
- Demonstrated competency in resolving complex problems with strong analytical skills
- Expectation of complete confidentiality on all business matters
- Ability to use and learn new technologies to improve organizational effectiveness
- Must be able to work independently, use initiative, know when to and successfully escalate challenging situations
- This combined role requires a proactive and versatile individual who can seamlessly switch between supporting executives and managing office operations
What the job involves
- Executive Support:
- Extensive calendaring and scheduling of internal and external meetings as well as personal calendaring
- Occasional business travel planning for both international and domestic travel including management of complex air, hotel, conference and meeting itineraries with the expectation of last minute changes and updates
- Process expenses for executives in a timely manner
- Handle requests for meetings and office support quickly and proactively
- Follow through on tasks to successful completion, often with deadline pressures
- Handle sensitive information with discretion and maintain confidentiality at all times
- Act as a gatekeeper for the executive’s time and attention
- Serve as the liaison with senior level executives and key business stakeholders to ensure a continuous and efficient operation
- Partner with other Operations Teams including HR, Finance/Accounting, IT and Facilities
- New York Magazine Office Management:
- Work alongside Vox Media’s office ops team to oversee the daily operations of the newsroom, ensuring a smooth and efficient working environment
- Organize and plan department meetings, including preparing agendas as needed
- Manage the seating chart, adjusting regularly to accommodate new hires and any other changes
- Welcome new staffers to the office on their first day, preparing their desk, showing them around the space, etc
- Support office culture, acting as go-to for questions for team members
- Facilitate student group tours, working with the hosting editor to ensure all visits go smoothly
- Shipping support (Fedex labels, etc.) for all New York Magazine teams, liaise with company office ops, manage in-person office needs including storage
- New York Magazine Operations:
- Support freelance payments by regularly inputting invoices into company software
- Manage the magazine’s corporate card, sharing payment information for a host of expenses when appropriate and processing invoices on a monthly basis
- Oversee publication and vendor subscriptions and memberships, ensuring all agreements are up to date and that staffers know how to access them
- Oversee coordination and execution of monthly all-hands meeting
Our take
Whilst magazines and newspapers are not as popular as they once were, digital journalism is alive and well. However, many people feel that digital content is becoming less natural and informative, and instead has become focused on sensationalism and ‘click-bait’ as a means of advertising.
Vox Media publishes media across various digital platforms, focussing on providing insightful and informative journalism through storytelling, commentary, and cultural conversation. Whilst the company's editorial networks are meant for entertainment purposes, they do this through a means that increases awareness and interest of affiliate brands.
Marketing through digital publishing is nothing new, but Vox Media has an interesting perspective by producing content that inspires readers to follow up on a brand, rather than suggesting they do. With numerous acquisitions at its back, and substantial investment to play with, the company will doubtless continue to scale its brands and operations.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
-13% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
Aug 2015
$200m
SERIES F
Dec 2014
$46.5m
SERIES E
Total funding: $307.7m
Company benefits
- Work from home opportunities
- Comprehensive and inclusive physical and mental healthcare
- 401k program for eligible employees
- Learning and development opportunities
- Employee-assistance programs
- Flexible arrangements depending on job responsibilities
- Generous paid time off
- Expansive parental leave
Company HQ
Dupont Circle, Washington, DC
Leadership
Jim Bankoff
(Chairman & CEO)Jim served as President of Netscape for 2 years before joining Aol as President in 2000. They left after over 6 years to serve as Senior Advisor of Providence Equity Partners and co-found Vox Media in August 2008.
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