Executive Assistant, Travelex

• This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion
• Proven experience as an executive assistant or administrative professional supporting senior executives or leadership teams
• Excellent organizational and time management skills, with the ability to prioritize tasks, multitask, and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills, with the ability to communicate effectively with individuals at all levels of the organization
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Discretion and confidentiality in handling sensitive information and maintaining professional relationships with stakeholders
• Attention to detail and accuracy in all aspects of work, including document preparation, data entry, and record-keeping
• Proactive problem-solving abilities, with a resourceful and adaptable approach to addressing challenges and finding solutions
• Ability to work independently with minimal supervision while also collaborating effectively as part of a team
• The ideal candidate will be a proactive problem-solver with strong communication skills and the ability to manage multiple tasks and priorities effectively

Desirable

• The Executive Assistant will provide comprehensive administrative support to members of the executive team, ensuring smooth and efficient operations within the organization
• Manage executives' calendars, schedules, and appointments, coordinating meetings, conferences, and travel arrangements as needed
• Prepare and distribute correspondence, reports, presentations, and other documents on behalf of executives, ensuring accuracy and professionalism
• Conduct research, gather data, and compile information to support decision-making and facilitate effective communication and collaboration
• Anticipate executives' needs and proactively address issues or concerns, taking initiative to resolve problems and streamline processes
• Maintain confidential files, records, and databases, exercising discretion and confidentiality in handling sensitive information
• Manage expense reports, invoices, and other financial documents, ensuring accuracy, compliance, and timely processing
• Serve as the primary point of contact for internal and external stakeholders, screening and directing phone calls, emails, and other communications to appropriate parties
• Liaise with other departments and external partners on behalf of executives, fostering positive relationships and facilitating communication and collaboration
• Assist with the planning and execution of special events, corporate functions, and team meetings, coordinating logistics and managing RSVPs
• Assist with ad hoc projects, initiatives, and tasks as assigned by executives, demonstrating flexibility and adaptability to changing priorities and deadlines