Executive Assistant, Nuna Incorporated

• We are seeking a highly motivated, exceptionally organized, Executive Assistant to join our team
• Previous experience supporting Leadership calendars and activities. Preference for experience supporting Sales leads and teams or Talent Acquisition operations
• Adept at distilling clear direction and deliverables from complex, unstructured input
• Experience navigating conflicting schedules and shifting plans
• Strong written and verbal communication skills
• Ability to think critically and organize processes and programs effectively
• Proactive and action-oriented mindset, ability to flex in a fast-paced, constantly evolving, environment
• Able to handle sensitive information with discretion
• Demonstrated maturity and good judgment in decision-making
• Exposure to CRMs with a preference for Hubspot

Desirable

• The Sales team at Nuna designs and executes Nuna’s strategies for identifying, prioritizing, and pursuing new market opportunities
• The team works directly with prospective clients and Nuna executives as they explore partnerships, assess the fit and work to create lasting, mutually-beneficial relationships
• You will be supporting and assisting our CEO/Head of Sales in managing her calendar and ensuring the execution and completion of all tasks associated with sales activities
• You will be instrumental in the success of critical growth initiatives
• Your role will encompass comprehensive administrative support and duties
• Your effective oversight and management of the following will enable the CEO to focus on strategic sales initiatives and growth of the business
• Scheduling meetings, calls and associated logistics, often coordinating schedules of multiple internal and external stakeholders
• Prioritizing events and commitments to maximize efficiency
• Sending reminders to ensure the CEO stays on track with her schedule
• Scheduling travel arrangements and accommodations for the CEO and team, coordinating timing with customers and partners
• You will track all sales related activities, maintaining a robust follow up system documenting and ensuring all action items from meetings are completed on time and by the appropriate responsible individual
• Managing internal and external stakeholder correspondence related to CEO and Sales team activities