Executive Assistant, Amazon

• Amazon is seeking a skilled, motivated and customer obsessed Executive Assistant with a history of high performance to support two AWS Strategic Sales Executives in Germany
• Our ideal candidate is organized, agile, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth workplace operations
• The position requires the capacity to work successfully in a team environment while keeping abreast of business objectives, standards, and related information in order to maintain a comprehensive awareness of the organization
• This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment
• The right candidate will have a strong sense of ownership and bias for action, be customer-service oriented and have the ability to meet tight deadlines
• Having great organization skills and the ability to switch gears at a moment’s notice will ensure success
• A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative
• This role requires outstanding planning, time management, and organizational skills
• Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests is critical
• A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives is imperative
• A good sense of humor is a must, as is the ability to be flexible and change direction at a moment’s notice
• The ideal candidate will have experience working in a fast-paced environment, managing multiple complex calendars, planning and organizing events of all sizes, supporting multiple leaders, and coordinating domestic and international travel
• The candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture
• Experience in senior level leadership support, or experience at Amazon
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

Desirable

• You will own driving improvements and processes for a fast growing team while also providing high impact administrative support to the leaders of AWS Strategic Sales and Industry Specialists
• Main responsibilities (including, but not limited to):
• Management of complex calendars and scheduling requirements
• Track and help drive completion of key deliverables, and follow up on outstanding items
• Act as a liaison for leader’s direct reports - Schedule complex and cost-effective travel (domestic and international)
• Complete and file expense reports; utilizing both domestic and international currencies
• Management of team space, including moves, re-configurations and new hire on-board management
• Drive team logistics, including staff meeting agendas, supply ordering, and other key logistics
• Organize team events within budget guidelines, and act as a resource to partner with other assistants on events
• Support key annual operational planning process, business planning and performance review cycles
• Close collaboration with departmental EA peers - Have fun at work and help others do the same
• Interacting with Board Level Assistants and equivalents on the customer side
• Manage multiple complex calendars and scheduling requirements
• Track and help drive completion of key deliverables and following up on outstanding items
• Update team organizational charts
• Manage group logistics
• Coordinate travel
• Participate in planning of events
• Work with other assistants throughout the Auto team and across the rest of the company
• A day in the life:
• You are the guide and path finder of your Amazon executive, to successfully build trust with our customers, being customer obsessed and delivering results
• You coordinate your executives meetings (external/internal), logistics, travel as well as you partner with the executive very closely to align all activities to serve the respective team members in its unit and our customer best
• You continuously challenge yourself and your executive how to become more efficient going forward