Executive Assistant, Landing AI
More information about location
Office located in Palo Alto, CA
Visual AI software
Be an early applicant
Visual AI software
101-200 employees
Be an early applicant
More information about location
Office located in Palo Alto, CA
101-200 employees
Company mission
To help companies across all industries take advantage of their vast set of vision data to build, deploy and scale Visual AI solutions.
Role
Who you are
- Bachelor’s degree in Business Administration or a related field is a plus
- A minimum of 5 years of experience in administrative roles is required, with a strong preference for experience supporting C-Suite executives
- Strong organizational skills and follow-through, with the ability to manage complex calendars and shifting priorities seamlessly
- Excellent verbal and written communication skills, including experience drafting or editing executive-facing materials
- Experience coordinating meetings, travel, and events, with strong planning and logistics skills
- Strong service orientation and responsiveness in working with both internal and external stakeholders
- Ability to build trust-based, productive relationships across all levels of the organization
- High degree of discretion and sound judgment in handling confidential and sensitive information
- Skilled at managing multiple tasks and shifting priorities with calm and efficiency
- Proactive and resourceful mindset, with a strong sense of ownership and urgency
- Adaptable and comfortable wearing multiple hats in a fast-paced startup environment
- Tech-savvy and quick to learn new tools; proficient in Google Workspace, Slack, Zoom
- Comfortable navigating ambiguity and working independently with minimal direction
What the job involves
- As an Executive Assistant at LandingAI, you will play a critical role in supporting senior executives, including the CEO and the VP of Engineering, in their day-to-day responsibilities
- You’ll be a trusted partner, ensuring their time is optimized, priorities are executed efficiently, and internal operations run smoothly
- We are looking for a proactive and hands-on Executive Assistant who is eager to take ownership of both administrative and operational responsibilities
- In this role, you’ll manage complex scheduling and calendar coordination for multiple executives while also supporting a wide variety of office, operations, and administrative tasks
- You’ll collaborate cross-functionally, contribute to internal processes, and help drive projects forward
- The ideal candidate is an energetic and highly organized professional who thrives in fast-paced environments, is comfortable wearing multiple hats, and works independently with sound judgment
- This is an exciting opportunity to join a fast-growing AI company that is transforming the way industries leverage computer vision and data to solve real-world problems
- Provide direct administrative support to the CEO and VP of Engineering, collaborating closely with internal teams to ensure smooth daily operations
- Manage dynamic and complex calendars for both executives, prioritizing and aligning schedules across internal and external stakeholders
- Anticipate scheduling conflicts, provide strategic recommendations, and ensure both executives are well-prepared with relevant agendas, briefing documents, and context for each engagement
- Coordinate detailed domestic and international travel logistics, including itineraries, bookings, and documentation
- Track key action items and ongoing projects, following up to ensure timely execution and accountability
- Partner with the Operations and People teams to support cross-functional initiatives as needed
- Oversee key office logistics such as shipping, equipment setup, and general support for a hybrid team
- Support miscellaneous administrative or operational needs as they arise
- Maintain a high level of discretion, professionalism, and trust when handling sensitive information
Our take
The need for AI in industries like manufacturing and healthcare is growing, with businesses increasingly relying on visual data from images and videos. However, many struggle with how to leverage this unstructured data for better decision-making and efficiency.
Landing AI has stepped in to solve this problem with LandingLens, a platform that helps companies create, train, and deploy computer vision models. It streamlines the process and keeps data secure, allowing businesses to apply AI technology more easily.
While LandingLens is a recent launch, the company has been making waves since its launch due to the reputation of founder Andrew Ng, who is considered one of the AI ecosystem's leading figures. This, along with a number of recent achievements position Landing AI for further growth and innovation in AI-driven visual technology.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (1 round)
Nov 2021
$57m
SERIES A
Total funding: $57m
Company benefits
- Health: Our people and dependents (subject to country of employment) are covered by comprehensive medical, dental, and vision.
- Environment: We provide an allowance for you to set up a workstation however you want
- Wellness: We offer a fitness stipend to be used on well-being and fitness programs
- Lifelong learning: With an education stipend, you are encouraged to keep learning and growing
- PTO: We provide generous paid time off (subject to country of employment) so you can strive toward a balanced lifestyle
- Retirement: We offer retirement plans (subject to country of employment) to help you plan for your future!
- Events: We love having fun! We set up regular virtual and in person events to connect with each other
- Global Citizen: Our people reside in North America, Latin America, and Asia. Come and join our global network!
Company HQ
Ventura, Palo Alto, CA
Leadership
Dan Maloney
(CEO)Initially joined LandingAI in 2022 as COO before becoming the CEI in 2024. Prior to this, they were an Executive VP at Data Robots and Zepl, CEO at Perspica, and VP of Sales and Marketing at AccelOps.
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