Executive Assistant, Sift

• 2+ years of experience as an Executive Assistant or in a similar operational support role, ideally at a startup
• Experience supporting multiple C-suite executives simultaneously
• Exceptional organizational skills: you don't miss things, and you have systems to make sure of it
• Strong written and verbal communication; comfortable corresponding with investors, customers, and partners on behalf of executives
• Highly proficient in G Suite (Gmail, Calendar, Docs, Sheets) and Slack
• Proactive and assertive: you anticipate, you follow up, and you get things done
• Discreet and trustworthy with sensitive and confidential information
• If you're the kind of person who notices what needs to happen before anyone asks and makes it so, this role is for you
• A proactive, low-ego teammate who leads with empathy, urgency, and a candidate-first mindset
• A self-starter who’s eager to own outcomes and build systems from the ground up
• Someone who thrives in high-trust, fast-paced environments and wants to leverage their experience and drive to be an instrumental part of scaling a high-performance company
• A recruiting generalist with the ability to balance sourcing excellence with process improvement and stakeholder management

Desirable

• We're looking for a sharp, proactive, and deeply organized Executive Assistant to support our CEO and CTO
• This isn't a traditional EA role. It's a high-leverage operational position at the center of a fast-moving, mission-driven startup
• You'll own the time and logistics of two founders, help drive outcomes across the company, and take on research and special projects that have real business impact
• Own and proactively manage complex, dynamic calendars for the CEO and CTO: scheduling, resolving conflicts, and protecting time for deep work
• Coordinate all domestic and international travel: flights, accommodations, ground transport, and detailed itineraries
• Serve as the communication hub between the CEO, CTO, and the broader team: tracking action items, driving follow-through, and ensuring nothing slips
• Conduct research to inform executive decisions: vendors, markets, customers, events, and more
• Prepare meeting agendas, briefing materials, and follow-up summaries
• Manage vendor relationships, office operations, and ad hoc logistics (swag, catering, facilities, events)
• Support investor relations, customer visit coordination, and external-facing events
• Take on special projects that improve how Sift operates: no task is too big or too small