Executive Assistant & Administration, Big Viking Games
CA$50-60k
5 days a week in office
Free-to-play social, mobile, and HTML5 games
Job no longer available
Free-to-play social, mobile, and HTML5 games
21-100 employees
Job no longer available
CA$50-60k
5 days a week in office
21-100 employees
Company mission
To make fans—both in game and in the studio.
Role
Who you are
- 2+ years experience in an Executive Assistant, Administrative, Operations, or Coordination role
- Experience working in a technology, SaaS, gaming, or product driven company
- Strong calendar management and scheduling experience in a fast paced environment
- High proficiency in Google Workspace, Slack, and modern collaboration tools
- Comfortable using AI tools such as ChatGPT, Gemini, Claude, or similar in day to day workflow
- Strong written communication skills with ability to draft clear, structured messages
- Highly organized with strong task tracking and follow through discipline
- Comfortable working with a direct, analytical, and fast moving executive
- Low ego, high ownership mindset
- Ability to work in office in the Toronto 5 days a week
Desirable
- Experience in gaming or live service environments
- Experience coordinating recruiting or interviews
- Experience with Notion or other knowledge management systems
- Experience managing travel and personal logistics
- Experience supporting a founder or startup executive
What the job involves
- We are hiring a high capability, AI forward Executive Assistant to support our CEO and Executive team
- This is a hands on, execution focused role designed to absorb operational, administrative, and coordination work
- You will manage calendar, logistics, recruiting coordination, office operations, and selective personal support. You will use AI tools proactively to reduce manual work, improve organization, and increase execution speed
- This role is ideal for someone early to mid career who is highly organized, tech fluent, low ego, and excited to grow in a fast paced, founder led environment
- Own and manage the CEO’s calendar with discipline
- Schedule internal and external meetings
- Prepare daily and weekly briefings
- Ensure meetings have clear context, materials, and objectives
- Protect time blocks and reduce reactive scheduling
- Handle inbox triage and meeting coordination
- Book travel and manage logistics
- Prepare expense submissions
- Coordinate vendor payments and office services
- Support in office operations and ad hoc administrative needs
- Maintain structured task lists and follow ups
- Track action items from meetings
- Ensure commitments are not dropped
- Create lightweight documentation where helpful
- Coordinate travel, reservations, and scheduling
- Assist with personal logistics
- Schedule candidate interviews
- Prepare briefing documents for interviews
- Track feedback and ensure timely follow up
- Maintain organized candidate documentation
Our take
Big Viking Games has long championed HTML5 as the go-to language for developing online social games, and with the decline of Adobe Flash, its foresight is paying off. In fact, many are now touting HTML5 as the future of online social gaming, thanks to its ability to create smooth, embeddable games that bypass the hefty commission of app stores. So, it's a bit surprising that Big Viking Games hasn't yet expanded its impressive portfolio beyond the two major hits it released years ago.
However, there are exciting signs that the studio is working on something new and ambitious. Rumours point to a mobile project in the works. which would be a significant move for the company. Even more intriguing is the suggestion that this project could tap into the blockchain and crypto space, a rapidly growing industry that promises to revolutionize gaming.
As blockchain games are poised to gain tremendous traction in the coming years, Big Viking Games has a unique opportunity to break new ground. With its solid foundation and a fresh, innovative project, it could strike gold with a game that could reshape the landscape and drive major success.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (1 round)
Jan 2015
$0.3m
GRANT
Total funding: $0.3m
Company benefits
- Extended Health + Dental Insurance: We provide extended health & dental insurance, along with an ample Health and Wellness Spending Account, so that you and your family can prioritize well-being.
- Hybrid Work: We offer various remote positions across Ontario and hybrid positions for team members based in Toronto. Regardless of location, we adapt our work practices to ensure everyone is supported.
- Generous Paid Time Off: Vikings enjoy 15 days of paid vacation and 5 paid sick days annually. We also offer Flex days for hybrid employees who occasionally need to work from home on typical office days.
- Flexible Work Hours: We prioritize collaboration during core working hours, while offering flexibility outside of that to help you manage life’s demands.
- Continuous Learning: We champion self-directed learning and offer support for courses, certifications, and programs that help you grow in your role - and beyond.
- Fair & Evolving Compensation: We’re committed to paying fairly for your role and contributions. Salaries are reviewed twice a year to ensure they stay aligned with your impact and the market.
Company HQ
Grange Park, Toronto, ON
Leadership
Albert Lai
(Co-Founder)Albert is also the founder of Parallelz. Previously, he founded BubbleShare where he served as the CEO for 4 years and co-founded Kontagenet where he also served as the CEO for 4 years.
Salary benchmarks
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