Executive Assistant & Administration, Big Viking Games

• 2+ years experience in an Executive Assistant, Administrative, Operations, or Coordination role
• Experience working in a technology, SaaS, gaming, or product driven company
• Strong calendar management and scheduling experience in a fast paced environment
• High proficiency in Google Workspace, Slack, and modern collaboration tools
• Comfortable using AI tools such as ChatGPT, Gemini, Claude, or similar in day to day workflow
• Strong written communication skills with ability to draft clear, structured messages
• Highly organized with strong task tracking and follow through discipline
• Comfortable working with a direct, analytical, and fast moving executive
• Low ego, high ownership mindset
• Ability to work in office in the Toronto 5 days a week

Desirable

• We are hiring a high capability, AI forward Executive Assistant to support our CEO and Executive team
• This is a hands on, execution focused role designed to absorb operational, administrative, and coordination work
• You will manage calendar, logistics, recruiting coordination, office operations, and selective personal support. You will use AI tools proactively to reduce manual work, improve organization, and increase execution speed
• This role is ideal for someone early to mid career who is highly organized, tech fluent, low ego, and excited to grow in a fast paced, founder led environment
• Own and manage the CEO’s calendar with discipline
• Schedule internal and external meetings
• Prepare daily and weekly briefings
• Ensure meetings have clear context, materials, and objectives
• Protect time blocks and reduce reactive scheduling
• Handle inbox triage and meeting coordination
• Book travel and manage logistics
• Prepare expense submissions
• Coordinate vendor payments and office services
• Support in office operations and ad hoc administrative needs
• Maintain structured task lists and follow ups
• Track action items from meetings
• Ensure commitments are not dropped
• Create lightweight documentation where helpful
• Coordinate travel, reservations, and scheduling
• Assist with personal logistics
• Schedule candidate interviews
• Prepare briefing documents for interviews
• Track feedback and ensure timely follow up
• Maintain organized candidate documentation