Senior Accounts Assistant, InPost
More information about location
3 days a week in office (Redheughs Rigg, Edinburgh)
Parcel locker service
Be an early applicant
Parcel locker service
201-500 employees
Be an early applicant
More information about location
3 days a week in office (Redheughs Rigg, Edinburgh)
201-500 employees
Company mission
To switch up the status quo and become the UK’s leading out-of-home business. We’re bringing freedom to anyone with a parcel.
Role
Who you are
- If so, read on, as we’re looking for a Senior Accounts Assistant to join our Edinburgh team!
- Ready to work in a high volume PurchaseToPay team with Accounts Payable Automation as the foundations of our processes?
- This role will suit if you want to come on that journey with us, gaining accounting and transactional experience on SAP, SAP Concur and AP automation products (e.g. OCR, Risk Management.)
- We’re looking for people who are ready for a fast-paced environment, get their kicks out of problem solving and can balance getting today's stuff done, whilst building for the future
- We’re looking for people with drive and natural curiosity – who want to do things differently
- You will fit the bill if you already have sound Accounts Payable experience to bring to the role and can coach others regarding AP queries. You will be using SAP, SAP Concur and Excel daily and great if you can use other Office products like Word, PowerPoint too
- We’re looking for a tech-savvy professional who can use Excel regularly for supplier summaries, KPIs and month end reporting (large files, pivot tables, formulas). Turn data in to insightful month end and KPI information
- You may be working towards an accounting qualification or already have a sound knowledge of debit and credit postings that makes you comfortable understanding profit & loss and balance sheet impacts of financial postings. Being interested in progressing to a Team Leader role as the UK&I Group evolves, would also be a good fit
- Bonus points if you're already familiar with Power BI, SAP, SAP Concur, Fiscal Technologies software or OCR invoice processing and Invoice-PO matching on other financial systems
What the job involves
- As an Accounts Payable Senior Accounts Assistant in our PurchaseToPay team at InPost, you will use SAP and SAP Concur together with OCR and other AP automation
- Role includes invoice processing to purchase orders, employee expenses, payment runs as well as financial month end tasks relating to Trade Creditors
- Support monthly reconciliation of the purchasing balance sheet and Trade Creditors. (c£50M)
- You’ll collaborate seamlessly with internal teams, ensuring customer and supplier needs are not only met but exceeded
- Your voice will matter in improving our finance processes and you will liaise with the accountants in our Financial Planning and Record to Record teams to resolve problems and to ensure invoices are paid on time
- You will supervise and run the team in Manager’s absence and provide support and guidance using your AP knowledge to guide junior colleagues
- We are a high-volume business with huge UK growth ambitions
- Shift Pattern: Monday - Friday (Hybrid 3 days in office / 2 at Home)
- Hours: 09.00am - 17.00pm
- Accurately process supplier invoices on a timely basis (SAP/invoice scanning)
- Process Invoices to Purchase Order Goods Receipts and resolve auto-matching queries
- Process payment runs, raise and record manual payments. Month end analysis and reconciliation. Year end audit support for invoice and financial posting queries
- Support monthly reconciliation of the purchasing balance sheet and Trade Creditors. (c£50M). Post month end journals relating to Expenses and correct any material goods receipt errors prior to month end close. A great opportunity to learn finance month end duties or build on your existing experience
- As part of purchase ledger processing, manage Rates/Utilities/Direct debits, focusing on new sites and property change
- Travel & Expenses: Support corporate credit card administration (leavers, credit limit changes, new applications). Complete finance checking of selected Expense Claims Support user administration for Concur Travel & Expense. Provide user support and assistance for queries re Concur
- Supports both InPost Newstrade and wider InPost distribution operations – you will be in contact with people across our business
- You will be in contact daily with our suppliers and buying departments, including our head office and branches contacts who raise/receipt/approve purchase orders
Application process
- We usually respond within a week
- We pride ourselves on our candidate experience. We want to make this as straightforward as possible, for you and for us!
- We will try our best to get back to you within a few days to let you know if we’d like to take you to the first stage
- This normally involves a 20-30 minute chat with our Talent Team. If you are successful after this stage, there will generally be another two stages including a site visit
- Throughout our process, you will get the opportunity to meet a cross-section of our friendly team members to get a sense of our culture, and a good understanding of the role, team and business
- Your talent partner will guide you through each stage
Our take
One of the key friction points of modern e-commerce remains delivery. In addition to rising costs and the logistical challenges of next-day service, missed collections and deliveries cost UK e-commerce businesses more than £1.6b every year. For consumers, it's similarly frustrating to have to wait in for parcels all day – or frequently miss deliveries whilst out at work.
InPost is disrupting the logistics industry with a network of conveniently placed smart parcel lockers that enable consumers to easily receive and return packages from online retailers. It has already set up over 5000+ smart lockers, and partnered with 200+ leading retail partners like Vinted, ASOS & Zara.
InPost's appeal has soared in the aftermath of the pandemic, as the business has been able to offer completely contact-free deliveries and collections for consumers. However, a few years on, the deliveries are being phased out in favour of the more profitable smart lockers. InPost has capitalised on its success by completing several important acquisitions and partnerships with the likes of Vinted and Menzies in 2023. As the popularity of contact-free options appears to continue, InPost offers a well-established and feasible option.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Company benefits
- 🌟 Vitality Health Care: Stay healthy and happy with our top-notch health coverage.
- 💼 Home Office Set Up (Incl. Screen, Keyboard & Mouse): Work from home like a pro with our all-inclusive setup.
- 🌍 Volunteering Day: Make a difference in your community on our special day for giving back.
- 🌞 Enhanced Annual Leave – 26 Days: More time for you to relax, explore, and enjoy life.
- 🏡 Hybrid Working – 2 Days from Home (Role Dependent): Strike the perfect work-life balance with flexibility.
- 👶 Enhanced Parental Leave (Paternity & Maternity): We support you during those precious family moments.
- 🏙️ Modern London Office: Great Central Location in the Heart of Oxford Circus. Enjoy our vibrant workplace with snacks, tea, and coffee.
- 🐶 Bring Your Dog to Work Day (Every Friday): Make every Friday pawsitively amazing!
- 🚊 Rail Discount: Commute with ease! Purchase an annual season ticket, expense it through our InPost expenses procedure, and enjoy a 10% contribution from InPost, making your daily journey more affordable.
- 🌍 Work from Anywhere (up to 4 weeks per year): Embrace the freedom to work remotely abroad for up to 4 weeks per year, allowing you to explore new horizons while staying connected.
Company values
- One Team
- Rise to the Challenge
- Think Smart
- Own It
Leadership
Neil Kuschel
(CEO)Also the Non-Exec Director at SparkLayer B2B and Patchworks and is a Board Advisor at Global-e.
Rafal Brzoska
(Founder)Also the CEO of Integer.pl. Previously a Shareholder of QIWI Post.
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