Executive Assistant to the CEO, ExTrac

• 3+ years of experience supporting C-level executives in high-growth or tech environments
• Proven track record organising complex schedules and driving projects to completion
• Detail-oriented, with the ability to manage and prioritize competing demands under tight deadlines
• Adept at creating systems and processes that bring clarity and structure to dynamic, rapidly evolving workflows
• Exceptional written and verbal communication skills—able to adapt style and tone for diverse audiences and mediums
• Comfortable relaying concise updates and complex ideas in a clear, actionable manner
• At a minimum, proficient with collaboration and productivity tools (e.g., Google Workspace, Microsoft Office, project management software). Deeper experience with low or no-code workflows or digital transformation projects would be highly valued.
• Eager to learn new technologies that support continuous innovation
• Self-starter who anticipates obstacles, proposes solutions, and takes initiative
• Composed under pressure, maintaining a positive, “let’s solve it” attitude
• High level of integrity and confidentiality, handling sensitive information with care

• Leadership Efficiency: Anticipate the CEO’s needs and implement approaches to streamline daily tasks. Support the CEO’s prioritisation efforts to ensure they spend effort where it is most valuable.
• Time and Travel Management: Maintain and optimise the CEO’s calendar to ensure optimal scheduling - understanding the challenges of context switching. Coordinate travel and events. Prepare meeting agendas, capture action items and key decisions, and ensure actions are followed up in a timely fashion.
• Communication & Correspondence: Monitor and manage the CEO’s inbox; provide concise summaries and prioritize messages for timely responses. When required, draft and edit high-level communications—such as emails. Serve as a liaison between the CEO and internal/external stakeholders, identifying and understanding where their input is required, when they need updates from different departments, and facilitating this.

• 1. Initial screening call
• 2. Interview
• 3. Final interview with our CEO

• Flexible working: work where you work best, with the opportunity to spend two days a week working with the team in person.
• Access to our central London office space and an international network of co-working locations.
• The opportunity to develop and take on new challenges and responsibilities as we grow as a company.
• An annual individual learning and development budget of £500.

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