Executive Assistant , Axis Insurance

• Minimum 3 years’ experience in a fast-paced corporate executive assistant role, consistently meeting or exceeding internal competency requirements
• Post secondary degree or diploma, considered an asset

• Managing the executive’s calendar, including scheduling meetings, appointments, and travel arrangements
• Preparing and editing correspondence, communications, presentations, and other documents
• Coordinating and preparing materials for meetings, including agendas, presentations, and minutes
• Screening and directing phone calls, emails, and other communications to the appropriate parties, serving as a liaison between the executive and internal staff, clients, and external stakeholders
• Assisting in the planning and execution of projects and initiatives as directed by the executive, monitoring progress and providing updates to ensure timely completion
• Applying discretion, tact, diplomacy, and confidentiality when dealing with the needs, problems, &/or concerns of stakeholders
• Maintaining office supplies and equipment, overseeing the organization and tidiness of the executive office and meeting areas
• Arranging complex and detailed travel plans, itineraries, and agendas, compiling documents for travel related meetings
• Attending meetings, takes minutes, and ensures accountability on deliverables
• Conducting research and compiles data for reports, presentations, and strategic planning
• Ensuring Executive accountability for completion of initiatives and deliverables
• Building relationships – with clients, with underwriters, with colleagues … YOU are a people person!
• Staying on top of priorities … know every deadline and live by your To-Do list!
• Paying attention to the little things that make a big difference … dot your I’s, cross your T’s, and check all your boxes to make sure it’s done right the first time!
• Managing your time … with deadlines looming, keep your cool, knowing you’ve got this!
• Proactively getting stuff done … follow up and follow through!
• Working behind the scenes to ensure an exceptional customer experience … knowing that the customer expects excellence … and so do you!

• Fun! - From team-building events to contests and giveaways, we believe that a happy team makes a happy workplace!
• Career potential & leadership opportunities - We pride ourselves on training and mentoring for success
• Competitive Employee Benefits Plan - Axis has customized medical, dental, long-term disability, AD&D, critical illness, life insurance, and EAP coverage for you & your family
• Work/Life Balance - Our offices operate 8:30am – 4:30pm, so no evenings or weekends. And we offer competitive vacation time and flex work options, meaning more time for you to get out and do YOU

Axis Insurance is an insurance broker serving both Canadian and international clients, combining several British Columbia brokerages, some of which date back to 1928. With the combined experience of its portfolio companies, Axis’s risk managers and insurers have become key thought leaders in insurance for fields such as construction, real estate, decentralised finance and aerospace.