Chief of Staff to CEO, Rescale

• This role is ideal for someone who thrives in fast-paced, high-growth environments and has a deep understanding of enterprise software and scaling SaaS businesses
• High integrity – Trusted confidant, able to handle sensitive information with absolute discretion
• Executive presence – Comfortable engaging with high-status individuals, including board members, investors, and Fortune 500 executives
• Personable and kind – Builds strong relationships across all levels of the organization
• Intrinsic motivation – Operates with urgency and ownership, seeking to drive impact without needing external validation
• Resilient and adaptable – Willing to work long hours when required and pivot quickly based on company needs
• No task too small – Willing to do everything from high-stakes strategic work to administrative tasks if needed
• Tech-savvy and process-oriented – Capable of leveraging automation and productivity tools to drive efficiency
• Humble and accountable – Embraces feedback, takes responsibility, and continuously seeks growth
• 4+ years of experience in consulting, investment banking, venture capital, private equity, enterprise software, or operating roles in high-growth SaaS companies
• Strong understanding of computing, enterprise software, SaaS business models, and late-stage company scaling dynamics
• Proven track record of strategic execution, problem-solving, and cross-functional leadership
• Excellent executive communication, analytical, and project management skills
• Ability to thrive in fast-paced, ambiguous environments, with a hands-on, get-things-done attitude
• Organization & Prioritization – Ability to balance multiple workstreams effectively
• Proactive Planning – Anticipating needs and preparing accordingly (e.g., planning for a CEO travel day)
• Trustworthiness & Confidentiality – A discreet operator who can handle sensitive business matters
• Adaptability & Resilience – Ability to pivot quickly based on shifting priorities
• Intrinsic Motivation & Initiative – A self-starter who takes ownership of projects without needing external validation
• Growth Mindset & Coachability – Open to feedback, seeks continuous learning, and embraces challenges
• Humility & Accountability – Willing to own mistakes and take responsibility for outcomes
• Scraping & Automation Tools – Comfortable using tools like Zapier, AI-based automations, and data scraping software
• Presentation Development – Strong skills in creating executive-level decks and visual storytelling
• Thought Leadership & Content Strategy – Ability to support CEO’s thought leadership content development and publishing in various formats
• Data & Metric Analysis – Ability to synthesize key insights from financial and operational data

Desirable

• As the Chief of Staff, you will serve as a force multiplier for the CEO, ensuring seamless execution of strategic initiatives, optimizing cross-functional collaboration, and driving operational excellence
• You will act as an extension of the CEO, helping to prioritize, execute, and communicate key business objectives internally and externally
• Act as a trusted advisor and thought partner to the CEO, providing leverage across strategic priorities
• Lead and execute special projects that drive company growth, efficiency, and scalability
• Partner with the executive team to ensure alignment on strategic initiatives, board-level priorities, and investor communications
• Prepare and refine presentations, analyses, and reports for board meetings, investor updates, and executive offsites
• Run the weekly executive staff meeting, ensuring an effective agenda, tracking action items, and driving accountability
• Support CEO’s engagement in functional meetings, ensuring the right level of participation and visibility
• Manage the operational cadence of the CEO and executive team, including strategic planning cycles
• Maximize productivity through efficient scheduling and communications (meeting pre-reads, structured agendas, etc.)
• Leverage the latest automation tools (e.g., Zapier, AI-driven workflows) to improve productivity
• Develop scalable systems for contacts management, investor tracking, and internal communications
• Support the automation of expenses and reporting, minimizing manual administrative work
• Track meetings, take notes, and follow up on action items to ensure seamless execution
• Handle manual tasks when necessary, including checking and transcribing business cards if automation is not feasible
• Manage CEO expenses, ensuring proper documentation and compliance
• Drive CEO-level priorities, ensuring initiatives are moving forward with accountability
• Coordinate with Finance, Product, Engineering, Sales, Marketing, and Customer Success teams to streamline decision-making and execution
• Own weekly / monthly / quarterly business reviews and annual strategic planning processes, tracking KPIs and ensuring leadership alignment
• Act as a liaison between the CEO and other stakeholders to ensure clear communication and priority setting
• Improve internal communication cadence, ensuring clarity and transparency across teams
• Optimize CEO time and focus, managing information flow and preparing briefings for key meetings
• Support company culture by organizing leadership forums, all-hands meetings, and other executive-level events
• Support CEO in managing relationships with investors, board members, customers, and strategic partners
• Prepare board decks, financial reports, and investor communication materials
• Lead due diligence processes for fundraising and M&A activities as needed
• Respond to inbound investor inquiries and ensure a streamlined communication process
• Engage with investors to support strategic requests, providing relevant materials and data
• Organize and execute in-person investor events, such as Rescale Investor Day
• Support data collection and review of quarterly investor letters to ensure key metrics are effectively communicated
• Operationally manage board meetings, ensuring smooth execution, logistics, and alignment
• Prepare and refine board decks, ensuring accuracy and strategic storytelling
• Coordinate with Legal on administrative needs such as signatures and approvals
• Run working groups and board committees, ensuring alignment and execution on strategic priorities
• Directly liaise with investors on board meeting arrangements and follow-ups
• Support research and engagement with industry analysts to enhance the company’s thought leadership positioning
• Prepare competitive intelligence reports and landscape analyses for the CEO and executive team