Senior Executive Assistant, Fivetran

• 7+ years of executive administrative experience, including at least 3 years supporting C-level executives in high-growth, fast-paced environments
• Proven ability to act as a strategic thought partner and trusted advisor to executive leadership
• Strong organizational and project management skills, with a record of managing QBRs, operational cadences, and executive-level reporting
• Exceptional communication skills (written and verbal), including experience drafting executive correspondence and presentations
• High discretion, professionalism, and judgment in handling confidential information
• Expertise with collaboration and productivity platforms: Google Workspace, Slack, Zoom, and project/task management tools (e.g., Jira, or similar)
• A proactive, solutions-oriented mindset with the ability to anticipate needs, resolve challenges, and improve processes
• Strong relationship-building and influence skills across executives, teams, and stakeholders
• Commitment to a hybrid model, with consistent in-office presence two days per week in Oakland

Desirable

• We are seeking a seasoned and proactive Senior Executive Assistant to provide high-level support to our Chief Product Officer (CPO) and other senior leaders across the Product organization
• Reporting directly to the CPO, this role will serve as a trusted partner in optimizing executive time and priorities, ensuring alignment across product leadership, and driving operational excellence
• In addition to executive support, this role will own key department rituals, contribute to department-wide operations, and support initiatives that enhance organizational effectiveness
• Executive Support: Provide comprehensive support to the CPO, VP of Product, and senior product leaders, including complex calendar management, inbox prioritization, expense processing, and drafting executive-level communications
• Strategic Prioritization: Partner with the CPO to manage priorities and commitments, ensuring focus on the most critical initiatives
• Own key department meetings and rituals, including:
• Lead the planning, coordination, and flawless execution of quarterly business reviews and other strategic cadences
• Prepare agendas, materials, and executive briefings, ensuring outcomes and action items are well-documented and communicated
• Support leadership meetings, roadmap reviews, department all-hands and offsites, and ELT-level events
• Operations Support: Collaborate closely with product leadership on operational processes, documentation, reporting, and process improvements that enhance team performance
• Project & Task Management: Track high-visibility projects and cross-functional initiatives, providing updates and ensuring deliverables are met
• Communication Coordination: Draft, refine, and distribute sensitive communications while maintaining confidentiality and executive tone
• Travel & Logistics: Manage complex domestic and international travel, balancing efficiency, cost, and executive preferences
• Relationship Management: Build trusted relationships across internal and external stakeholders, acting as a liaison on behalf of the CPO and Product leadership team
• Culture & Engagement: Drive cultural initiatives, team-building events, and engagement activities across the Product organization
• Hiring & Talent Support: Partner with recruiting and executives to coordinate interview loops, candidate evaluations, and culture-add assessments
• Special Projects: Take ownership of ad hoc initiatives and departmental priorities, contributing to continuous improvement and organizational effectiveness