Senior Executive Recruiting Coordinator, Owner.com
$110-120k
Plus a generous pre-IPO equity package
4 days a week in office (Presidio, San Francisco)
Online ordering and restaurant marketing system
Be an early applicant
Online ordering and restaurant marketing system
201-500 employees
Be an early applicant
$110-120k
Plus a generous pre-IPO equity package
4 days a week in office (Presidio, San Francisco)
201-500 employees
Company mission
To give independent restaurants the infrastructure tools they need to compete with larger corporations.
Role
Who you are
- 3+ years of experience in recruiting operations, recruiting coordination, executive coordination, or a comparable high-volume scheduling role, ideally supporting senior stakeholders
- Hands-on operations experience is required — this role owns real operational scope, not just recruiting logistics
- A track record of delivering white-glove service and holding a genuinely high bar for the candidate or client experience
- Exceptional organizational skills and attention to detail, with the ability to manage multiple active interview processes simultaneously without details falling through the cracks
- Comfort with ambiguity — able to take an unformed or evolving ask and run with it without needing a lot of hand-holding
- Strong communication skills, both written and verbal, with a professional and approachable presence in all interactions
- Comfort operating in a fast-paced environment where priorities — and even the processes themselves — can shift; our team has rebuilt our hiring playbook in the last few months and continues to iterate
- A proactive, solutions-oriented mindset and the ability to work with a high degree of autonomy
- Flexibility to occasionally adjust availability based on candidate time zones or urgent scheduling needs
- Curiosity around AI and willingness to test use cases for AI to increase efficiency and productivity
- Proficiency with modern scheduling and ATS tools (experience with Ashby is a huge plus!)
What the job involves
- We are a company that moves fast, holds a high bar, and believes that the candidate experience is an extension of our brand
- As we scale our leadership team, we need someone who can own the end-to-end coordination experience for our most senior roles — combining recruiting operations, executive coordination, and office operations support into one high-impact function
- This role sits at the intersection of recruiting operations and executive coordination, and it requires someone who can juggle competing priorities with grace while never letting the quality of their work slip
- You will be the connective tissue between candidates, our recruiting team, hiring managers, and the broader People and Operations team, and your impact will be felt at every step of our leadership hiring process — as well as in the day-to-day operations of our office
- This is a hybrid role based out of our San Francisco Headquarters, located in the beautiful Presidio. In office presence required 4 days a week, with flexibility for candidate availability
- Own the full scheduling lifecycle for all Director-level and above interviews, including complex virtual loops across multiple time zones, ensuring every touchpoint is coordinated with speed and accuracy
- Serve as the primary on-site host for all in-person interviews at our Presidio office, creating a polished, white-glove experience from the moment a candidate arrives to the moment they leave
- Manage all logistical details for in-person interview days, including space reservations, AV setup, candidate communications, guest access coordination, and any hospitality needs
- Act as the main point of contact for executive candidates throughout the scheduling and interview process, providing timely, professional, and warm communication at every stage
- Own core recruiting operations work: maintaining meticulous records in our ATS and scheduling tools, tracking interview details, feedback deadlines, and follow-ups without prompting, and keeping our hiring processes running smoothly as they evolve
- Identify and flag scheduling conflicts, interviewer availability gaps, or process bottlenecks early, and bring solutions rather than just problems
- Contribute to a positive and professional office environment through your daily presence and team-first attitude
- Who you'll work with:
- The Talent team, as your primary day-to-day collaborators
- Executive and senior leadership hiring managers across the business, coordinating their availability and keeping them informed throughout active searches
- Leadership and high-priority candidates, serving as their primary scheduling contact and the face of our candidate experience
Application process
- Recruiter Screen — 30 minutes to get to know you
- Team Connection — 30 minutes with one of the recruiters on the engineering team
- Final Round — Four 30-minute conversations with our leadership team and your future manager
Our take
The Pandemic caused a major upheaval in the US restaurant industry. Smaller operations struggled to stay afloat amidst brick-and-mortar closures, and as the demand for home delivery soared their margins were tightened further by hefty third-party delivery app charges. Add to that the fact that consumers become customers of the delivery app, not the restaurant itself, and it’s a development that has spelt real trouble for independent locales. Owner has set out to level the playing field.
Owner’s platform provides independent restaurants with the infrastructure they need to take control of their business without deferring to third-party apps like GrubHub and Deliveroo. It offers marketing, online ordering, and support solutions to over 10,000 restaurants across the U.S. The company has taken impressive first strides, too: they have a 7 figure run-rate, over 105% monthly revenue retention, and helped restaurants avoid millions in online order platform fees.
It’s a hugely attractive proposition for independent business owners, and research suggests it’s a winning idea for consumers too. Over 60% say they’d prefer to deal with restaurants directly, but historically the infrastructure simply hasn’t been in place to do so. With Owner seeing impressive traction by tripling its customers between 2023 and 2024, it's unsurprising that its 2025 funding is being channelled into engineering and design teams, alongside the development of new tools.
Steph
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 5 rounds)
May 2025
$120m
SERIES C
Jan 2024
$33m
SERIES B
Total funding: $185.7m
Company benefits
- Work from anywhere: Our flexible policy lets you work from wherever you want.
- Equity in Owner: All full-time employees in eligible countries receive pre-IPO equity in Owner.
- Benefits to support your success: We set you up for success where you are and where you’re going.
- Healthcare Coverage: We offer comprehensive health, dental and vision plans.
- Unlimited PTO: Your schedule, your choice. We give our team members full empowerment to choose the time they want to work, and don’t micro-manage working hours.
- Team retreats: We love building real friendships with everyone that we work with, so we do several retreats per year – to deepen our friendships, celebrate our wins, and plan our future.
Company HQ
Presidio of San Francisco, San Francisco, CA
Leadership
Adam Guild
(Co-Founder & CEO)Thiel Fellow, Forbes 30 Under 30 List.
Dean Bloembergen
(Co-Founder & CTO)Previously Co-founder and CTO at Marble Technologies, Forbes 30 under 30.
Salary benchmarks
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