Administrative Assistant, Matroid

• AA degree or higher with 2 years experience
• 2+ years of recent experience as an Administrative Assistant, or Administrative Business Partner
• A self-starter and problem-solver with a sense of urgency
• Must learn quickly with little to no supervision
• Work hours: M-F, ~9:00 am - 5:00 pm; on rare occasion weekends to meet deadlines
• Strong organizational skills and attention to detail
• Ability to plan, organize, and multitask with minimal supervision
• Strong written correspondence and verbal communication skills
• Ability to maintain respectful relations to all the interfaces made on behalf of the employer
• Ability to handle confidential information professionally
• Ability to adapt quickly to new technologies and software applications, with a willingness to learn and stay updated on industry trends (including AI and automation tools)

Desirable

• We are seeking a proactive Administrative Assistant who will be responsible for providing administrative support to our team, ensuring the smooth day-to-day operations of our office and of course the day-to-day ad hoc requests. You will be working in a fast-paced environment, surrounded by experts who are passionate about their work
• Oversee the visitor experience: greet guests, vendors, and deliveries
• Manage incoming and outgoing mail and packages
• Keep the kitchen and common areas organized and fully stocked with snacks and drinks on a daily basis
• Coordinate office maintenance and repairs to ensure a clean and organized workspace
• Help arrange monthly fun social events, quarterly team-building outings, annual company trips
• Monitor and maintain various office equipment and supply inventories
• Assist and coordinate all-hands meetings, including setting up audiovisual equipment and preparing materials
• Assist with all onboarding / off-boarding tasks
• Pitch in to help with other daily tasks and team requests
• Promptly respond to requests with accuracy and a courteous demeanor
• Provide general administrative support to team members as needed