Office Manager / Executive Assistant, Rad AI

• The ideal candidate brings exceptional attention to detail, thrives in building and refining processes, and is tech-savvy, leveraging tools and systems to optimize workflows and ensure smooth operations, and is located in San Francisco, CA
• SF Bay Area based and available to work from our San Francisco office, daily
• 5+ years' experience providing administrative support in a corporate setting
• 3+ years' experience as an Executive Assistant directly supporting senior leadership (VP level and above)
• Documented experience managing complex, high-volume calendars and facilitating meeting logistics for multiple executives
• Demonstrated proficiency with remote collaboration tools
• Experience handling confidential information with discretion and maintaining professional standards
• Strong written and verbal communication skills, with examples of cross-functional collaboration
• Track record of managing multiple, competing priorities and meeting deadlines in a fast-paced environment
• Experience with expense tracking, travel arrangements, and document management
• Ability to support executives in multiple time zones, including the East Coast

Desirable

• We’re looking for an Office Manager / Executive Assistant to support two members of our executive team while also serving as central point for our growing San Francisco office. In this role, you’ll help create an exceptional onsite experience for both employees and visitors
• Beyond day-to-day office operations, you’ll play a key role in enabling leadership effectiveness and ensuring organizational efficiency
• As part of our EA team, you’ll collaborate closely with leaders across the company to manage complex schedules, facilitate meetings, and coordinate logistics for events and large-scale offsites
• Serve as the central contact for the San Francisco office, supporting employees and visitors, managing supplies and inventory, and coordinating small onsite events
• Plan and execute events, offsites, and onsite gatherings, delivering engaging experiences while staying budget-conscious
• Build trusted partnerships with executives, their teams, and key stakeholders
• Anticipate needs, keep a close pulse on organizational priorities to help executives see around corners, and handle sensitive matters with discretion
• Proactively and accurately manage complex calendars by balancing priorities, minimizing conflicts and context switching, and coordinating agendas and pre-reads
• Provide daily administrative support including inbox and email management, travel arrangements, expense tracking, and document organization. Attend meetings, capture notes, and follow up on action items
• Support executives across multiple time zones
• Facilitate cross-department communication and drive follow-up on key initiatives
• Take on special projects and contribute to process improvements