Executive Assistant, Rad AI

• The ideal candidate brings exceptional attention to detail, thrives in building and refining processes, and is tech-savvy, leveraging tools and systems to optimize workflows and ensure smooth operations, and is located in San Francisco, CA
• SF Bay Area based and available to work from our San Francisco office, daily
• 5+ years' experience providing administrative support in a corporate setting
• 3+ years' experience as an Executive Assistant directly supporting senior leadership (VP level and above)
• Documented experience managing complex, high-volume calendars and facilitating meeting logistics for multiple executives
• Demonstrated proficiency with remote collaboration tools
• Experience handling confidential information with discretion and maintaining professional standards
• Strong written and verbal communication skills, with examples of cross-functional collaboration
• Track record of managing multiple, competing priorities and meeting deadlines in a fast-paced environment
• Experience with expense tracking, travel arrangements, and document management
• Ability to support executives in multiple time zones, including the East Coast

Desirable

• We are seeking a skilled Executive Assistant (EA) to support 2-3 members of our executive team
• In this role, you will be a critical partner in enabling leadership effectiveness and driving seamless organizational efficiency
• Our EA team collaborates closely with leaders across the company to manage complex schedules, facilitate meetings, and coordinate logistics for events and large-scale offsites
• This role will also serve as a central point of support for our growing San Francisco office, helping create an excellent onsite experience for employees and visitors
• This role will build trusted partnerships with executives, their teams, and key stakeholders
• Anticipate needs, keep a close pulse on organizational priorities to help executives see around corners, and handle sensitive matters with discretion
• Proactively and accurately manage complex calendars by balancing priorities, minimizing conflicts and context switching, and coordinating agendas and pre-reads
• Provide daily administrative support including inbox and email management, travel arrangements, expense tracking, and document organization. Attend meetings, capture notes, and follow up on action items
• Plan and execute events, offsites, and onsite gatherings, delivering engaging experiences while staying budget-conscious
• Serve as the central contact for the San Francisco office, supporting employees and visitors, managing supplies and inventory, and coordinating small onsite events
• Support executives across multiple time zones, including the East Coast
• Facilitate cross-department communication and drive follow-up on key initiatives
• Take on special projects and contribute to process improvements