Executive Assistant & Site Program Manager, Celonis
$66-122k
+ Bonus + Equity
More information about location
1+ day a week in office
Execution management & process mining solutions
Be an early applicant
Execution management & process mining solutions
1001+ employees
Be an early applicant
$66-122k
+ Bonus + Equity
More information about location
1+ day a week in office
1001+ employees
Company mission
Celonis' mission is to help companies reveal and fix inefficiencies they can’t see, enabling them to perform at levels they never thought possible.
Role
Who you are
- 3+ years of relevant work experience-- direct executive support, workplace coordination, program/ project management
- Bachelor's degree
- Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks in an extremely fast-paced environment with a large volume of requests
- Flexibility to adapt to changing priorities and work in a fast-paced, dynamic environment
- Experience identifying gaps and then initiating, implementing systems, processes, or programs that address them
- Extreme attention to detail, organized and responsive
- Very strong interpersonal skills
- Very strong verbal and written communication skills
- Experience working with all levels of management, employees, vendors and customers
- Proactivity and demonstrated leadership skills and the ability to influence and motivate teams towards common goals
- Strong commitment to quality, excellence, and continuous improvement in Site operations and customer service
What the job involves
- We are seeking a highly organized and proactive Executive Assistant to support three directors across two sites overseeing a combined team of over 100 reports.
- In this role, you will manage complex calendars, coordinate travel arrangements, and oversee various administrative functions to ensure the smooth operation of our Los Angeles teams and site.
- Your goal will be to become a trusted business partner to the directors, helping to identify and address potential blind spots related to people or projects
- Administration: Perform an extensive array of core administrative tasks:
- Effectively manage and maintain complex calendars for Engineering Leadership, prioritizing and executing a high volume of requests
- Manage team budget, travel and expenses; process all expenses and reimbursements; manage invoices and Purchase Orders
- Create, organize and maintain team mailing lists, folders and drives
- Site Management: Oversee activities at the Site, including day-to-day activities, large and small-scale events, and longer term strategic initiatives. Serve as the primary point of contact for Site-related inquiries, issues, and updates. Communicate effectively with internal stakeholders and external partners as needed
- Cross-Functional Collaboration: Foster and role-model collaboration across various internal teams and departments, such as workplace, finance and HR to support the Site’s needs and initiatives
- Operations: Build efficiency and effective responsiveness into existing operations, and help define new operational strategies, such as streamlining new hire onboarding or establishing a review process
- Employee Morale and Engagement: Regularly gauge morale by actively engaging with employees at all levels to understand their concerns and needs. Use these insights to develop and execute strategies for improving employee satisfaction, such as team-building events, recognition programs, and other morale-boosting activities jointly with the local leadership team
Our take
Celonis started out in an obscure niche which the company called process mining. Its first product was created to scan data logs for its clients and map out their processes in its entirety - inefficiencies and all. Celonis' product was in essence, to be considered a replacement for costly consultants and quants.
The company has since branched out into an even more niche area that plays on the strength of its products and proprietary technology - such as execution management solutions. Celonis' product found significant uptake across industries like supply chain, manufacturing, and business intelligence which quickly amassed it a wealth of enterprise customers and hundreds of millions of dollars in recurring revenue.
Celonis is king in its industry as it was founded just as data-heavy enterprise operations sky-rocketed. Now, the company is backed by hefty funding and impressive advisors across several industries, still seeing increased investment despite the venture capital market is experiencing a slowdown. Celonis has shown impressive foresight and innovation as a company and will continue to eat the fruits of those labour for many years to come.
Freddie
Company Specialist at Welcome to the Jungle
Insights
2% employee growth in 12 months
Company
Funding (last 2 of 5 rounds)
Aug 2022
$400m
SERIES D
Jun 2021
$1bn
SERIES D
Total funding: $1.8bn
Company benefits
- Health and Wellbeing: Celonis is proud to offer competitive benefit options for you, your spouse or domestic partner, and your dependent children.
- Restricted Stock Options (RSUs): At Celonis, you’re not only a Celonaut but an owner. As a new hire, you will receive equity grants and have the opportunity to increase your equity holdings over time through annual refreshes and merit-based awards.
- Impact Days: Through Celonis’ annual Impact Days, every Celonaut has the opportunity to do something of significance that makes families, the communities we live in, our work, society, and the environment better.
- Parental Leave: Starting day one of employment, primary parents are eligible for 24 weeks of family leave for childbirth, surrogacy, and adoption, with 100% of pay and RSU vesting. Supporting parents are eligible for 12 weeks of family leave.
Company HQ
World Trade Center, New York, NY
Leadership
Alexander Rinke
(Co-CEO)Attended the Technical University of Munich and co-founded Celonis right after.
Bastian Nominacher
(Co-CEO)Bastian cofounded Celonis with Alexander and Martin in 2011 after attending the Technical University of Munich.
Martin Klenk
(CTO)Martin cofounded Celonis with Alexander and Bastian in 2011 after attending the Technical University of Munich.
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