Executive Assistant, Mintlify

• Proactive ownership mentality — You anticipate needs before they arise, taking initiative to remove friction across scheduling, communication, and operations
• Operational fluency — You have a knack for building and streamlining processes that scale
• Sharp attention to detail — Whether it’s a last-minute travel change or formatting a team update, you bring accuracy, consistency, and polish to everything you touch
• Bias for action — You’d rather test and improve than wait for perfect. You’re energized by solving bottlenecks and learning from small experiments in how to work better
• Curiosity about startups — You’re excited to see how product, marketing, and leadership intersect — and want to be at the heart of a company that’s scaling fast
• Cultural builder — You care about the little moments that shape company culture and take pride in helping build a joyful, high-performing workplace

Desirable

• We're looking for an exceptional Executive Assistant to join us in scaling Mintlify. This person will be “mission control” for Mintlify’s founders and leadership team, acting as a strategic partner by handling calendars and scheduling, making administrative tasks fast and scalable and facilitating a space for the team to work at its best.
• This is a high leverage role where you'll be working closely with the CEO and CTO to accelerate the team’s overall operations and move us closer to our company vision and mission
• Monitor and manage communications channels, including email, mail, and messages, ensuring prompt responses and prioritizing urgent matters
• Provide general administrative and ad hoc support, including office orders, company swag operations, coordination of meals, etc
• Manage complex calendars, travel, and logistics for our founders
• Coordinate and execute high-impact meetings and events, from internal meetings, hiring chats to company offsites
• Lead projects to enhance company culture and team effectiveness
• Anticipate needs and proactively identify opportunities to streamline processes and improve efficiency
• Facilitate a wonderful in-person work environment as our primary office manager
• Project management (ad hoc): spearhead projects, whether related to people or our business