Recruiting Coordinator, Figma

• The ideal candidate for this role is able to manage schedules, communications, and partnerships with ease
• Must be able to work from our San Francisco Hub
• At least 1 year of recruiting coordination experience or equivalent experience
• Excellent written and verbal communication
• Being passionate about providing an outstanding candidate experience
• Excellent organizational skills and attention to detail
• Creative, proactive problem solving capabilities
• Proven track record to prioritize tasks
• A great teammate mentality - you’re willing to adjust and help where needed

Desirable

• We’re looking for a Recruiting Coordinator focused on Executive and M&A to join our Talent Enablement team
• This individual will play a pivotal role in supporting our recruiting team with executive and M&A scheduling, ensuring interviews run smoothly and efficiently
• This role is critical in elevating our candidate experience for our most senior roles
• You’ll work closely with recruiters, leaders, and executive assistants from different departments to make sure candidates have a positive and smooth experience with Figma
• Act as a primary point of contact for candidates, recruiters and internal partners. Develop strong relationships and champion Figma's culture throughout the interview process
• Coordinate a high volume of complex scheduling requests including phone screens, assessments, presentations, virtual onsite interviews and pre/post-interview meetings with supporting confidential and time-sensitive hiring process
• Maintain high level of discretion in handling critical executive-level hiring, ensuring confidentiality of candidates and internal partners throughout the process
• Partner with EAs to create harmonious candidate/interviewer experience
• Provide clear communication and updates to ensure that interview participants are on-time and well prepared
• Partner with the recruiting team to support all functions including communication, scheduling support, training, troubleshooting and process improvement
• Use our applicant tracking system to organize information and reinforce relevant recruiting processes across the team. Use our interview scheduling tool to schedule and handle interviews
• Be responsible for candidate travel arrangements and handle expense reimbursements
• Handle logistics for on-site hub interviews including booking conference rooms, greeting/walking out and providing a tour for candidates
• Identify bottlenecks in the candidate or interview process, suggest improvements, and creates plans for process improvements
• Drive process improvements and enhance candidate experience, contributing to the continuous evolution of recruitment strategies and team efficiency