Office Manager / Executive Assistant, Character.ai
$130-160k
Offers Equity
More information about location
4-5 days a week in office (Redwood City, CA)
AI natural language chatbot
Be an early applicant
AI natural language chatbot
201-500 employees
Be an early applicant
$130-160k
Offers Equity
More information about location
4-5 days a week in office (Redwood City, CA)
201-500 employees
Company mission
To empower everyone with Artificial General Intelligence (AGI).
Role
Who you are
- We’re looking for a highly organized and reliable Executive Assistant to support 3–4 of our senior executives and keep our offices running smoothly
- An experienced Executive Assistant who has worked in an administrative role for 3-5 years, ideally in a high-growth or fast-changing environment; experience supporting multiple executives is a plus
- You enjoy being onsite and take pride in creating clean, organized, and welcoming spaces
- You have an esthetic eye and can identify ways to improve the office environment in alignment with our culture and company goals
- Strong organizational and time-management skills with sharp attention to detail
- Comfort juggling multiple priorities and keeping things moving with minimal oversight
- Excellent communication skills — clear, professional, and responsive
- Calm under pressure, highly organized, and decisive about priorities; able to manage both proactive planning and reactive needs
- Tech-savvy with tools like Google Workspace, Zoom, Slack, and calendar management systems
- Positive, proactive, and dependable — you take pride in keeping people and spaces organized
What the job involves
- This role will focus on scheduling and calendar management and will also have responsibility for office administration and operations support
- This role is central to executive effectiveness as well as office management. You’ll be the go-to person for making sure our executives’ time is well-managed and you will be central to creating a smooth, welcoming, and highly functional workplace
- You will be a trusted partner to the executives and the rest of the company. You’ll take pride in the space, own the day-to-day office experience, and ensure the office runs seamlessly for employees and visitors alike
- This is a highly visible, hands-on role that blends organization, hospitality, and operational excellence
- Manage advanced calendars and scheduling needs for multiple executives across time zones , working through scheduling roadblocks while optimizing for the needs and priorities of the business
- Coordinate internal and external meetings, including booking conference rooms, preparing agendas, and arranging logistics
- Submit and maintain expense reports
- In collaboration with others, coordinate special projects including: travel week, team building activities, and all-staff meetings
- Attend staff meetings and capture key outcomes and actions
- Ensure the office is well-stocked and running smoothly, including kitchen supplies and other essentials
- Develop and maintain food programs, ensuring a variety of meals, snacks, and more are provided within budget
- Coordinate lunch orders and catering for meetings and team events as needed
- Manage relationships with vendors and service providers (e.g., facilities, repairs, deliveries)
- Oversee day-to-day office operations and help troubleshoot issues quickly when things break
- Proactively communicate office updates, including maintenance schedules, outages, and other relevant information
- Create a workplace environment that encourages employees to enjoy their time in the office
Our take
Search engines have long been a boon to productivity, but a long period of heavy advertising, content and SEO spam and malicious actors have limited the effectiveness of traditional keyword searching. Recently, conversational AI assistants have arrived, allowing non-specialists to navigate an increasingly difficult sea of data and return with relevant information, presented in a usable and sometimes very entertaining way.
Character.ai is one of the more recent entries in this increasingly crowded field that has only grown more heated since the public release of ChatGPT in late 2022. However, compared to Microsoft and OpenAI's offerings, Character.ai stands out with a more playful personality - its bots can mimic the voices of celebrities, historical persons and popular characters. This has led to users spending vastly more time interacting with Character.ai's bots compared to the competition: nearly three times longer on average than with ChatGPT, for instance.
Following a period of rapid user growth, Character.ai closed a major funding round at a valuation exceeding $1 billion. While it is currently enjoying meteoric success, in the longer term, Character.ai's challenge is to develop a funding model that will give it the staying power it needs to compete against OpenAI and other major firms in the market. A solution it is currently exploring is research-based partnerships with large companies such as Musk's xAI and Meta.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (1 round)
Mar 2023
$150m
SERIES A
Total funding: $150m
Company benefits
- Top-notch health coverage for you & your family, with majority of the premium covered
- đź’° We invest in your future with a generous 401(K) contribution
- 🍼 New parents, we've got you covered with incredible paid leave -up to 20 weeks
- 🌴 4 weeks of PTO to explore, unwind & come back recharged
- 🍽️ Daily in-office catering plus a monthly Doordash stipend to help keep you fueled no matter where you are
- ✨ Monthly wellness stipend to support you in your health journey
Company HQ
Menlo Park, CA
Leadership
Karandeep Anand
(CEO)Previously Board Advisor at Character and Brex. Also worked as Vice President and Head of Business Products at Facebook and was a Partner Director at Microsoft.
Salary benchmarks
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