Office Coordinator, HiBob
+ equity
4 days a week in office
A modern HR platform powering productivity, engagement, and retention
Be an early applicant
A modern HR platform powering productivity, engagement, and retention
1001+ employees
Be an early applicant
+ equity
4 days a week in office
1001+ employees
Company mission
To create a modern work experience that empowers organisations to be remarkable.
Role
Who you are
- We are looking for someone who is passionate and motivated to help people
What the job involves
- You'll see from the responsibilities below that multi-tasking, switching between different tasks quickly, and being organised yet adaptable are all key components for this role!
- We use our HR platform Bob (of course!), Slack, Zoom, Google Docs on a daily basis, and we typically work with Macbook Air laptops. If you’ve got experience with these tools, that’s great! If not, we’ll show you the ropes
- Main point of contact for Bobbers for all day-to-day office-related queries
- Main point of contact for deliveries, visitors and guests to the office
- Maintain regular communication with building management regarding visitor access, new starters, and office-related requests
- Manage office supplies, including stocking kitchen essentials, ordering and unpacking deliveries, and maintaining swag and IT inventory
- Conduct routine inspections of the office and proactively solve or log maintenance tasks or office issues, escalating to the Office & Experience Manager or collaborating with the landlord when necessary
- Support with vendor agreements, raising purchase orders, and maintaining accurate invoicing/reconciliation records using ZIP and PayEm
- Assist with the setup of equipment for new hires and maintaining office tech resources, ensuring everything is ready for smooth operations
- Manage office digital signage, including creating weekly and monthly slides and uploading content requested by different departments
- Ensure health and safety measures are followed in the office, including maintaining first aid kits and supporting fire drills and emergency preparedness
- Promote sustainability efforts by managing recycling programs, sourcing eco-friendly office supplies, and driving waste reduction initiatives
- Assist the Office & Experience Manager in managing budgets, tracking expenses, and identifying cost-saving opportunities
- Proactively identify opportunities to improve office processes and suggest enhancements to create a better experience for employees
- Supporting the Office & Experience Manager with large office based projects eg. Office Moves, audits etc
- Support with offboarding, including laptop return
- Ownership of local onboarding logistics of new HiBob London Bobbers as our team keeps growing at a steady pace (IT equipment, swag, access to our facilities, desk spaces, first day logistics including meet & greet, desks, tours etc)
- Ownership of local team events in London (with the support of the Office & Experience Manager), such as happy hours, team lunches, Monday Lunch Club, and the Bobber Parents group quarterly events and Family Day - this might include supporting the planning & hosting of events in and out of the office
- Supporting the Office & Experience Manager in the planning, coordination and hosting of larger team events in London, such as the yearly wellbeing programme, volunteering days, Summer and Winter parties, awareness and global celebrations, C-Level offsites, team onsites etc - this might include supporting the planning & hosting of events in and out of the office
- Supporting and working alongside the European O&E team with EMEA employee experience projects eg. Summer and Winter Swag, remote employee experience etc
- Welcoming Bobbers from any of our other international offices and supporting them during their visits
- Arrange catering and provide general office support for team onsites and meetings within the Onsite budget and support guidelines
Salary benchmarks
Our take
Developing and maintaining talent is a big challenge for companies that are scaling quickly. Hibob are trying to be one of the solutions.
There are an increasing number of startups attracting huge amounts of investment and being pushed to scale their business fast, meaning the customer base for Hibob's services, whilst already large, is growing.
Hibob has attracted high-profile customers like Fulham FC, eToro, and Receipt Bank, which gives them great credibility for selling to other companies.
Hibob's acquisition of Cassiopeia - a Workplace Relationships Analytics Startup, will afford companies better insights to improve team communications and support flexible work models. Together, they wish to offer thousands of companies the tools they need to maximize the employee experience in our increasingly digital world.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 8 rounds)
Sep 2024
$150m
SERIES E
Sep 2023
$150m
LATE VC
Total funding: $715m
Company benefits
- Company share options plan
- Flexible hybrid working model
- Work from home allowance: to get your home office set up how you like it
- Volunteering days: Two days each year to support your community
- Employee referral program paying up to $2,500 for each successful referral
- Work from anywhere: Temporary remote work from anywhere in the world for up to two months (after six months of employment)
- Fun company and team social events (locally and virtually with our global teams)
- Bob Balance Days: A company-wide long weekend at the beginning of each quarter (four additional days of leave)
- Generous annual leave allowance
- Pension scheme or savings plan
- Birthday day off: Take the day off and receive a special gift
- Headspace subscription to help look after your mental health
- Cash allowance for health insurance
- Travel season ticket loan
Company values
- Bring me, win as we: When we come together as a global team, we can build something trailblazing. Every Bobber can show up as their authentic self, strengthening the connections in our village and having an exponential impact.
- Build the exceptional: Everyone contributes to building the exceptional at HiBob. We are leading the way in what a functional, flexible, and fun HR platform and mindset looks like.
- We do what we say: We are intentional and take pride in aligning our actions with our words. We deliver today on the promises we made yesterday. We actively use our product and seek to drive best practices.
- Trust and empower each other: Bobbers shine when those around them shine, too. We hire smart people who have the freedom to do their jobs in the best possible way.
- Interact with transparency and openness: Information is a resource to be shared, not a resource to be guarded.
- Grow through what we go through: We need to be agile and adapt. With every challenge and experience we go through, we learn, improve, and remain resilient.
Company HQ
London, UK
Articles
Leadership
Israel David
(Co-Founder & CTO)Previously SVP of Technology at Kenshoo, VP of IT Business Management at VMware, and VP/GM at 48Upper.
Ronni Zehavi
(Co-Founder & CEO)Previously co-founded Team8 and Cotendo. He also spent two years at Akamai Technologies as a Senior VP and GM of the Security Division.
People progressing
Joined HiBob in 2021 as SMB Customer Success Manager and grown to lead the Global SMB Account Manager team in the Customer Growth division, driving scalable growth and success with global customers.
Joined the CX team in 2018 and helped build the SMB CSM team as one of its first members. Has progressed through leadership roles and is now Head of SMB Customer Success, driving adoption & retention.
Joined as a Customer Success Manager in 2022 before moving to our Sales Engineering team after 18 months. Has since been promoted to Senior Sales Engineer, supporting our Partnerships team.
Diversity, Equity & Inclusion at HiBob
- Our success depends on our people, and we want HiBob to be a workplace where everyone can feel a sense of belonging and thrive. To achieve this, we are committed to being proactive at all levels, ensuring that our workforce reflects the communities in which we live, work, and hire. We are open to all talent. All qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class* (*US only).
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