Office Manager, Kajabi
$32.00—$43.00 an hour + bonus. Eligible for equity
5 days a week in office (Newport Beach, CA)
Knowledge commerce platform for entrepreneurs
Open for applications
Knowledge commerce platform for entrepreneurs
201-500 employees
Open for applications
$32.00—$43.00 an hour + bonus. Eligible for equity
5 days a week in office (Newport Beach, CA)
201-500 employees
Company mission
To enable online entrepreneurs to find success through powerful tools that elevate and grow their businesses.
Role
Who you are
- This unique position will require a candidate with a diverse skill set - someone who has exceptional organizational and administrative abilities with a passion for managing a busy office with a 5-day-a-week in-office culture
- The ideal candidate will also collaborate with the executive support team to plan and deliver engaging internal events that foster a positive and vibrant workplace
- You're experienced. Given the demands of this role, we need someone experienced and ready to hit the ground running—preferred minimum of 3 years in this specific role
- You're driven. We're a work-hard, play-hard organization and serve a global base of entrepreneurs. This role will have an ever-changing schedule, more of a lifestyle than a clock-in, clock-out. You're in it for the love of the game and the thrill of accomplishment
- You're a team player. The ability to build rapport quickly and interact with a variety of stakeholder personalities is key to achieving outcomes
- You’re organized. Solid organizational skills, including attention to detail and multitasking, will be utilized to manage the office and various projects
- You're confident and comfortable with the challenges of leading. As an office manager, you will need to make decisions and lead employees in following office rules and procedures
- You're flexible. Change in our organization is celebrated and innovative; you feel the same
- You're secure. Communicating with over-tasked executives can be challenging, and you thrive on straightforward, concise communication
- You’re a master communicator. You’ll be working in person, in writing, and on social channels, and a grasp of business-level communication is a must
- You thrive on helping others succeed. This role will often blend with assisting multiple teams
- You take confidentiality seriously. In this role, you’ll be handling extremely sensitive information, and absolute, complete confidentiality and discretion are a MUST
- No Job to Small. You'll be there to make sure the office flows, things stay organized, and it's a place people want to be. You'll need to be able to stand, walk, bend, and need to lift up to 35 lbs, with some light cleaning and other physical tasks
What the job involves
- We are seeking a versatile, proactive individual to join our team as an Office Manager and Internal Event Support
- Oversee day-to-day office operations, ensuring a well-maintained and efficient work environment
- Ensure that the common areas are clean, neat, and presentable
- Manage office supplies, equipment, and facilities; maintain stock and inventory of coffee and refreshments; and address issues promptly. Must be able to lift boxes and heavy items. Liaise with vendors and service providers to ensure smooth office operations
- Distribute and process all daily mail and carrier packages, i.e., FedEx and UPS
- Manage all aspects of office and internal event catering
- Daily inspections for safety, paper for the copiers, clean restrooms, snacks, water, coffee, etc
- Manage building compliance in line with local laws and safety regulations
- Assist with financial management, including invoices and purchase requisitions
- Independently complete a wide range of workplace solutions, customer service activities, such as workspace set-up, A/V support, catering set-up and breakdown, welcome desk coverage, floor operations support, space utilization management, or other location services
- Make process improvement suggestions and implement changes as soon as possible to ensure a continued seamless office experience
- Manage critical company communications related to office operations
- Meeting set up and breakdown
- Collaborate with various teams to plan, coordinate, and execute internal events, including team on-sites, all company on-sites, Kajabi Hero Live, and any other celebrations
- Assist in creating engaging in-person events to foster a positive workplace culture.Manage event logistics, catering, and coordination of audiovisual requirements, facility setup, hotel accommodations, promotional materials, and restaurant reservations
- Work closely with event organizers and teams to support planning and execution
- Work closely with the HR team to support employee engagement initiatives
Our take
Kajabi is a monetization platform that provides creators with a chance to turn their learning concept into a polished digital product - whether that's a course, membership, podcast, coaching program, newsletter, or even a full community.
Kajabi solves the issue of convoluted business functions by providing many of the tools needed in one simple place; including payment integration, forecasting, progress tracking, a visual builder, and more. It supplies a range of plans to suit creators with audiences of varying sizes, allowing a range of users to turn their knowledge into income.
Kajabi has helped its customers build hundreds of thousands of products and secured an impressive amount of funding towards growing the business. Its acquisition of Vibely, a platform for creators to build and lead vibrant communities, further contributes to the platform's ability to enable creators to manage and build their businesses as they want.
Freddie
Company Specialist at Welcome to the Jungle
Insights
2% employee growth in 12 months
Company
Funding (1 round)
May 2021
$550m
GROWTH EQUITY VC
Total funding: $550m
Company benefits
- Fully paid health benefits
- Flexible vacation policy
- HSA contribution
- Generous company 401k matching
- Equity
- Free training resources
- Fitness incentive package
- Paid parental leave
- A fully-stocked office kitchen
- Nitro cold brew on tap
Company HQ
Quail Hill, Irvine, CA
Leadership
Ahad Khan
(CEO)Joined Kajabi in 2020 as COO and CFO before becoming the CEO in 2021. Previously a Senior Director of Business Operations and Programs at Microsoft, the COO and CFO at MileIQ, and the Vice President of Business Operations at Kiwi, Inc.
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