Executive Assistant Lead, Gusto
Foundational Teams
$137-161k
+ Equity package and performance bonuses
2-3 days a week in office
Automated payroll, benefits & HR platform
Open for applications
Automated payroll, benefits & HR platform
1001+ employees
Open for applications
$137-161k
+ Equity package and performance bonuses
2-3 days a week in office
1001+ employees
Company mission
To create a world where work empowers a better life.
Role
Who you are
- 5+ years of administrative experience supporting one or more executives in a large or high-growth company
- 2+ years of experience in a management or leadership role, specifically managing other Executive Assistants or administrative staff
- Complete confidentiality on all business matters
- Positive attitude and team player who stays calm under pressure
- Strong scheduling and travel coordination skills; knowledgeable about organizing team events
- Ability to effectively communicate and collaborate with a diverse range of people and job functions
- Incredibly organized and detail-oriented, able to prioritize multiple assignments
- Proficiency with Google Apps (Gmail, Calendar, Drive, Docs, Sheets, etc.)
- Bonus: Knowledge of process, project, and program management theory and practices; experience supporting leaders in the Foundation space is a plus!!
What the job involves
- We are looking to add to our team an experienced, energetic and creative Executive Assistant to provide administrative support to our Foundation team. Foundation includes work across People, Finance, Legal + Compliance, IT, and the Office of the CEO, and often requires working closely with senior leaders, including Gusto’s founders
- Lead, mentor, and manage a team of 3-5 Executive Assistants, ensuring high performance, professional growth, and consistent support across various teams
- In close coordination with the full Executive Operations team and Foundation team, provide critical coverage for key Foundation leaders:
- Calendar: Be the mastermind in control of an intense calendar and travel plans, securing all ground and air travel, booking hotels, drafting daily itineraries, and other additional travel tasks as needed
- Meetings: Contribute to Gusto leadership meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items
- Communications: Triage inboxes and help prioritize responses, ensuring fast response time to customers, employees, investors, and other key stakeholders
- Commitments: Track key project milestones as well as progress against personal, team, and company goals/targets
- Innovation: Establish new, and improve existing, administrative systems and processes
- Events: Event planning, including assisting with small and large department celebrations, team off-sites, internal events, meetings, and after-hours events; budget and expense management as needed
- Maintain and facilitate partnerships with other Executive Operations members within Foundation and across Gusto
- Be a cultural ambassador and liaison for the Foundation pod, maintaining a strong pulse on life and relationships within the revenue team and across Gusto
- Help us scale growth, service, and the Gusto community as effectively and efficiently as possible, in a way we are proud of where everyone feels safe, welcome, and valued
Our take
For many small businesses, vital administrative tasks such as payroll, taxes, and benefits are manual tasks that take time and energy which many SMB owners don’t have. The three co-founders of Gusto – all coming from small business backgrounds – collaborated on a Fintech company that would handle employee payments, benefits administration, and compliance support specifically for small businesses.
The company may have started slowly, as the founders focused on nailing each individual aspect of Gusto’s operations, but has now skyrocketed to unicorn status with more than 200,000 customers and a multi-billion dollar valuation. In 2021, Gusto began acquiring other companies to strengthen its offering and its position in a competitive market, including two other fintech startups, Ardius and Symmetry.
Through its continued acquisitions and fundraising efforts, the company has carved out a strong position for itself in the space. Although Gusto has found itself impacted by the macroeconomic situation, through the significant effect it has had on its clientele, the company still appears positive for the future after raising funds in 2023 that will see it reach key profitability benchmarks. It continues to consolidate its platform, for example by integrating with OpenComp to grant its users access to the company's Compensation Intelligence Platform.
Steph
Company Specialist at Welcome to the Jungle
Insights
45% employee growth in 12 months
Company
Funding (last 2 of 9 rounds)
May 2022
$55m
SERIES E
Aug 2021
$175m
SERIES E
Total funding: $706.3m
Company benefits
- Comprehensive medical, dental, and vision benefits, plus a variety of mental health resources
- Flexible vacation - Gusties are encouraged to take the time off they need to continue doing great work
- Fertility treatments, parental leave, pregnancy termination, caregiving, gender-affirming surgery, hormone treatments, transgender-inclusive services, and more
- If you work at one of our homebases, enjoy food, drinks, and good conversation — on us
- Celebrate 5 or 10 years at Gusto and take a month off to recharge
- Take advantage of internet, phone, commuter, and wellness stipends each month, along with a WFH stipend and cash for anniversaries
Company HQ
Central Waterfront, San Francisco, CA
Leadership
Joshua Reeves
(CEO)Studied Electrical Engineering at Stanford and went onto co-found Gusto in 2011.
Tomer London
(CPO)Has a PhD in Electrical Engineering from Stanford. Was a Researcher at Intel, and then interned at Bump Technologies. Co-founded Vizmo, a mobile self-service technologies company, in 2008. Co-founded Gusto in 2011.
Edward Kim
(Head of Engineering)Studied Electrical Engineering at Stanford. Was Senior Project Engineer at Volkswagen of America Electronics Research Lab and then co-founded Picwing, a printed photos company, in 2008. Co-founded Gusto in 2011.
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