Office Manager, Lovey
£32-35k
More information about location
Online finance broker and lender
Posted today
Online finance broker and lender
101-200 employees
Posted today
£32-35k
More information about location
101-200 employees
Company mission
To make the business loan process simple, seamless, and beautiful for small and medium-sized businesses (SMEs).
Role
Who you are
- The role requires someone who anticipates what is required and works on their own initiative
- Knowledge of Microsoft especially Word and Excel
- Relevant qualification in business administration, facilities management, or related field (desirable)
- Previous experience in an Office Manager, Facilities Coordinator, or a senior administrative role
- Experience managing suppliers, contracts, and office budgets
- Had exposure to and responsibility for health and safety
- Experience supporting a diverse workforce in a busy office environment
- Excellent organisational and time management skills
- Strong communication and interpersonal skills
- Ability to prioritise workload and manage competing demands
- Problem-solving and decision-making capability
- Strong attention to detail and accuracy
- Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, Teams, and PowerPoint
- Ability to maintain confidentiality and handle sensitive information appropriately
What the job involves
- Reports To: Finance Director
- This role will work in partnership with an existing part-time Office Manager, sharing responsibilities and collaborating to deliver exceptional results across the organisation
- Lovey are always looking to work with team members who embody positivity, hard work, tenacity, resilience and has an entrepreneurial spirit. The role will suit someone who thrives in a dynamic culture
- The Office Manager is responsible for ensuring the efficient day-to-day operation of the office environment, providing administrative support, managing facilities and resources, coordinating office services, and supporting a positive and productive workplace experience for employees and visitors
- Office Administration
- Oversee daily office operations and administrative activities
- Opening and distribution of post to Directors and Managers
- Arrange Couriers for collection and delivery of items
- Keep record of insurance and renewal dates
- Keep records and arrange training for First Aiders, Fire Marshalls, and Mental Health First Aiders
- Be responsible for all Company postal items
- Ordering of stationery and associated contracts for supplies
- Be first point of contact for all visitors
- Ensure office policies and procedures are followed consistently
- Coordinate meetings, appointments, and room bookings as required
- Support with confidential matters as required
- Facilities Management
- Act as the primary point of contact for facilities-related matters
- To be responsible for the security of the organisation. Including opening of the premises and to be on call as required
- Coordinate maintenance, repairs, cleaning, security, and health and safety requirements
- Ensure office spaces are safe, functional, and well-maintained
- Manage relationships with landlords, building management, and service providers
- Supplier and Contract Management
- Manage office suppliers and service contracts
- Obtain quotes, negotiate costs, and monitor service delivery
- Maintain inventories of office equipment and supplies
- Ensure value for money and compliance with procurement procedures
- Financial Administration
- Monitor office expenditure and manage approved budgets
- Process invoices, purchase orders, and expense claims
- Maintain accurate financial records relating to office management activities
- Support budget forecasting and cost control initiatives
- Employee Support
- Support onboarding and induction activities for new employees
- Coordinate workspace allocation, equipment setup, and office access arrangements
- Assist with internal communications and employee engagement activities
- Ordering of equipment from the IT provider as required for specific role requirements upon receipt of information from the Manager
- Health, Safety and Compliance
- Ensure compliance with health and safety legislation and organisational policies
- Conduct workplace inspections and risk assessments as required
- Coordinate fire safety procedures, first aid arrangements, and emergency planning
- Maintain relevant compliance records and documentation
- Events and Business Support
- Coordinate office events, meetings, training sessions, and company functions
- Support senior leaders with administrative and logistical arrangements
- Assist with business continuity and emergency planning activities
- Booking of travel and hotels as required
Our take
Let's face it, finance has a bit of a bad rep, often being boring, tedious, and just plain outdated. Lovey (previously Love Finance) is here to shake up that narrative and bring business lending into the modern world. And they've already helped thousands of UK SMEs secure the funding they need to grow.
Lovey does so by lending their own money and working with trusted partners to make sure businesses get the best deal possible. They have a tech-first approach, which allows clients to check their eligibility in just 5 minutes and, if approved, get funds in as little as 4 hours.
Since launching in 2016, Lovey has helped over 5,000 UK businesses access more than £200M in funding and they're not slowing down any time soon.
Steph
Company Specialist at Welcome to the Jungle
Insights
28% female employees
Company
Company HQ
City Centre, Birmingham, UK
Articles
Leadership
Jack Smith
(Founder & CEO)Jack founded Lovey in 2016 and has served as the CEO since.
Alex O'Malley
(Managing Director)Alex joined the Lovey team in 2017 as a National Account Manager, he then became Head of Sales in 2022 and Managing Director in 2024. Prior to Love Finance, he spent 3 years at Shire Leasing as a Sales Executive and Account Manager.
People progressing
Emily joined Lovey 3.5 years ago, doing email marketing & copywriting. She now leads comms, training and onboarding, monthly wrap-ups, & CRM ownership. She’s also a Mental Health First Aider.
Marcell joined Lovey as a UX Designer in Mar 2024; overhauled the website, advanced brand strategy, and led end‑to‑end design of the dashboard, underwriter portal, and Lovey app.
Salary benchmarks
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