Accounts Payable & Billing Specialist, Galaxy

• 2-4 years of experience in accounts payable, billing, accounts receivable, general accounting, or a related accounting-operations role
• Working knowledge of fundamental accounting concepts, invoice processing, account reconciliation, and financial controls
• Experience reviewing purchase orders, contracts, leases, or other transaction-support documentation
• Strong attention to detail and a track record of accuracy in high-volume invoice processing
• Excellent interpersonal and communication skills – persistent and organized in following up, while staying personable and easy to work with
• Comfortable working cross-functionally with procurement, vendors, tenants, and business managers across the organization
• Strong Excel skills and experience working with an ERP or accounting platform
• Intellectually curious self-starter with a can-do attitude
• Demonstrated ability to investigate discrepancies, organize supporting information, and bring issues to resolution
• Ability to manage a high volume of invoices and competing deadlines in a fast-paced, high-growth environment
• Flexibility to help build and improve processes and controls as the team scales
• College degree with a competitive GPA

Desirable

• Galaxy’s data center business is scaling quickly, and our accounts payable and billing processes need to scale with it. You will own payable and billing activity for the division, investigating discrepancies, working across departments, and helping us strengthen controls and systems as we grow
• You will be the primary point of contact for vendor invoice intake, purchase order matching, and approval routing, while also supporting the increasingly complex billing activity tied to our leases and construction projects
• You are detail-oriented and highly accurate, as well as a people person – comfortable developing relationships across the company and with vendors. You will work hand-in-hand with the procurement, accounting, and financial operations teams. You will take real ownership over getting things right the first time
• Accounts Payable
• Review, code, match, and process invoices in the General Ledger (currently NetSuite; soon to be Workday)
• Match invoices to open purchase orders in partnership with the procurement team, and promptly investigate pricing, quantity, or scope exceptions
• Proactively and diligently follow up with business managers and cost-center owners to secure timely invoice approvals, building relationships that keep the process moving
• Reconcile vendor statements, research outstanding balances, identify duplicate or incorrect charges, and respond professionally to vendor inquiries
• Maintain vendor documentation (W-9s, banking details, tax information) and support controls over vendor setup and banking changes
• Prepare ACH, wire, and check payment batches for separate management review and release, consistent with our maker-checker control
• Monitor AP aging, invoice workflow status, rejected invoices, and open purchase orders
• Assist with the implementation of Workday
• Tenant & Vendor Billing
• Translate executed leases, service commencement information, and approved changes into accurate billing setups
• Prepare recurring and non-recurring tenant invoices, including base rent, pass-throughs, tenant fit-out (TFO) invoicing at the applicable markup, subcontractor housing billings, and SLA credits
• Respond to tenant billing questions and work with Accounting, FP&A, Construction and Operations to resolve discrepancies
• Close, Controls & Improvement
• Assist with reconciliation of AP and billing subledgers to the general ledger and investigate unusual balances or variances as part of month-end close
• Maintain complete, audit-ready documentation supporting invoices, payments, tenant bills, adjustments, approvals, and reconciliations
• Assist with internal SOX testing and KPMG audit requests, following established accounting policies and controls
• Prepare AP and billing KPI reports for management
• Document standard operating procedures and identify opportunities to simplify, automate, and strengthen AP and billing workflows
• Integrate AI wherever appropriate
• Develop a deep understanding of Galaxy’s growing data center business
• What Success Looks Like:
• Vendors are paid accurately and according to approved terms
• Monthly tenant billing is complete, accurate, supported, and issued on schedule
• Vendor and business-manager questions receive timely, professional responses
• AP and billing exceptions are investigated through resolution rather than repeatedly carried forward
• Account reconciliations and audit documentation are complete and reliable
• Recurring problems are identified at their source, with practical process improvements implemented
• Internal teams and business managers view this position as a responsive, dependable accounting partner