Executive Assistant and Office Manager, Modern Health
$102-119k
5 days a week in office
Mental health care designed for the workforce
Job no longer available
Mental health care designed for the workforce
501-1000 employees
Job no longer available
$102-119k
5 days a week in office
501-1000 employees
Company mission
To improve the lives of people and their communities by offering an inclusive mental health solution that drives the best outcomes, is the most cost-effective, and is the most engaging.
Role
Who you are
- Bachelor’s degree or equivalent practical experience
- 2+ years of administrative experience
- 2+ years of experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
- Master at everything Gsuite
- Experience supporting multiple leaders and stakeholders with efficacy and accuracy
- Top notch communication skills with ability to build strong relationships with both internal and external stakeholders
- Team player that can easily handle changing priorities and multi-task in a fast-paced environment
- Ability to make judgement calls and decisions based on a rapidly changing landscape
- Demonstrated ability to drive projects and programs to successful completion, including building productive, cross-functional relationships and aligned objectives
- Thrives with owning one-off projects and seeing them through to fruition with minimal oversight
- Impeccable organizational skills with a strong attention to detail
- Prior experience coordinating projects and events
- Discretion to work with confidential information
- Curious about learning new things
What the job involves
- Modern Health’s Executive Assistant team is looking to grow! We’re looking for someone who can provide strategic administrative and operational support, manage different business priorities, and strengthen internal collaboration.
- This person understands how different priorities come into play on an execs calendar, enjoys making processes more streamlined and efficient, and has a meticulous eye for detail.
- Additionally, you enjoy planning company events, improving morale, and care about the cross-functional connections your exec is building with key stakeholders.
- This role will report directly to the Executive Business Partner to the President and COO
- This role is required to be onsite in our San Francisco office 5 days per week, Monday through Friday, and may require limited travel
- Build trusted partnerships with the Chief of Staff and the broader exec team
- Work closely with the Executive Assistant team on priorities for the executive team and broader company’s goals
- Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
- Help ensure each leader is properly prepared and punctual for meetings
- Assist with the scheduling of multiple stakeholder meetings
- Openness to work on other projects as needed
- Periodically assist with event planning and coordination for team meetings, all-hands meetings, summits, QBR’s, Sales Kick Offs
- Assist with managing leader’s or team’s morale budget
- Assist with planning monthly team morale events
- Assist with tracking and ordering branded merchandise
- Assist with ensuring the timely review and submission of expenses
- Coordinate domestic and international travel arrangements as needed and process travel expense reports based on direction from traveler
- Occasionally facilitate large meetings / conferences internally and externally
- Contribute to leadership meetings by taking notes and tracking action items
- Follow up and provide reminders on project deadlines, AIs, and deliverables
- Triage and reply to emails, Asana tasks/Google comments and Slack channels as needed
- Personal assistant work when needed
- Office management responsibilities, include daily onsite support, vendor management, and mail management
Our take
Work can be stressful, and not everyone has the time or resources to get the support then need. In fact, job burnout is estimated to cost the US around $200B in health-related expenses each year.
Modern Health is a mental wellness platform working to de-stigmatize mental health care by making it available to everyone. And it does so by providing companies with a holistic mental wellbeing solution that can address their employee's individual needs and engage an entire workforce.
The global mental health market is predicted to grow 3.5% annually and be valued at over $500M by 2030. Modern Health is the fastest entirely female-founded company in the US to reach Unicorn status having raised over $170M in less than two years, brining its valuation to $1.17B. On top of this, it has partnerships with high-profile celebrities, including tennis player Naomi Osaka. And with over 75,000 users and more than 220 corporate clients, the future sure looks bright for Modern Health.
Freddie
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 6 rounds)
Feb 2021
$74m
SERIES D
Dec 2020
$51m
SERIES C
Total funding: $167.4m
Company benefits
- Health and wellness: We offer comprehensive medical, dental, and vision coverage plan options.
- Professional development: We offer every employee a professional development stipend and a wellness stipend.
- Family matters: We celebrate all paths to parenthood by offering the fertility benefit Carrot, and 16 weeks parental leave. Additionally, we offer access to Urban Sitter along with a stipend to support child care, pet care, and other household needs.
- Generous paid time off: Time off is important for rejuvenation of mind, body, and spirit. We ensure you have space to take a break, guilt free.
- Financial planning and education: All full-time employees are able to contribute to a 401(k) plan. We also provide financial advising services through Origin.
- Mental health and wellbeing resources: Modern Health employees enjoy full access to our Modern Health platform including 15 therapy sessions and 20 coaching sessions annually.
Company HQ
Financial District, San Francisco, CA
Leadership
Matt Levin
(CEO)Prior to joining Modern Health as CEO in 2025, Matt was the CEO of People2.0. He was also a Visiting Lecturer of Business History at the Northwestern University for over 18 years.
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