Senior Client Service Operations Manager, Proof Technology
Western
$120-140k
+ bonus plan
More information about location
Connecting law firms with process servers
Be an early applicant
Connecting law firms with process servers
201-500 employees
Be an early applicant
$120-140k
+ bonus plan
More information about location
201-500 employees
Company mission
To revolutionise the service of process.
Role
Who you are
- 7+ years of operations experience, including 2+ years managing managers; high-growth, service-delivery, or regulated-industry experience strongly preferred
- Demonstrated track record owning function-level KPIs at scale and materially improving them — you can show what you changed, why, and what moved
- Proven people leader: can speak in detail about Managers developed, hard calls made, and bench strength built
- Strong analytical and structured-thinking skills; comfortable building and defending an operations roadmap tied to company strategy
- Excellent executive communication; credible across senior leadership, enterprise clients, and the operations floor
- Experience in legal services, service of process, regulated operations, or complex service-delivery environments strongly preferred
- Bachelor's degree in Business, Operations, or related field; advanced degree or Lean/Six Sigma certification a plus
What the job involves
- The Senior Operations Manager runs the Operations function, not a team within it. You manage 3–5 Operations Managers in the Southfield, MI office, and you own the operating model itself: how Operations is structured, what it measures, how it makes decisions, and how it scales
- Your job is to make your Managers successful — not to do their jobs. Operations runs predictably through growth, change, and pressure because the system you've built holds it together
- Function-Level Outcomes: Own SLA, quality, productivity, cost, and retention across all teams serving clients in the Western territory. When the function misses, you own the diagnosis and the fix
- Service Model Design: Design the service model (tiering, response standards, escalation) and deliver against it at scale. Serve as operations executive sponsor for enterprise clients; participate in QBRs
- Problem Prioritization: Identify and prioritize the highest-leverage operational problems; kill work that doesn't move the needle. Diagnose systemic issues — capacity, structure, incentives, tooling — and drive multi-quarter solutions
- Anticipation & Prevention: Anticipate second- and third-order effects of change. Drive initiatives that prevent next year's problems, not just fix this quarter's
- Capacity Building: Build capacity without proportional investment. Make deliberate choices about what to build internally vs. source from Product or vendors
- QA Framework Ownership: Own the QA framework across teams: escape rate, audit posture, defect rate, billing accuracy. Set and enforce the standard for what 'good' looks like
- Organizational Resilience: Build an operations function that absorbs growth, M&A, regulatory change, and strategic pivots without breaking SLAs. Model composure under sustained pressure
- Metrics Framework: Own the Operations metrics framework: what we measure, what 'good' looks like, and what triggers action. Build executive reporting where numbers are right, narrative is honest, and recommendations are specific
- Tool Standards: Set tool fluency standards across teams. Partner with Product on the tool roadmap. Don't tolerate manual workarounds that should be automated
- Compliance Interpretation: Own the compliance interpretation framework; partner with Legal Operations on a defensible standard. Ensure operational adherence to legal, regulatory, and contractual requirements across service of process and court filing
- Server Partnership Model: Own the server partnership model: selection, development, escalation, and retirement. Own the pricing and assignment model at the function level. The function's reputation in the server network is a strategic asset
- Manager Development: Manage 3–5 Operations Managers. Own leadership development, succession planning, manager training, and performance calibration. Make the call on hiring, promotions, PIPs, and terminations. The strength of the Manager bench is the primary measure of this role
- Management Standards: Set the management standard — 1:1s, performance conversations, coaching, team rhythms — and audit adherence. Create an environment where Managers make decisions, take risks, and learn from mistakes without thrashing
- Communications Operating Model: Set the communication operating model across Operations: cadences, escalation paths, written standards, executive reporting. Own the narrative on operational performance — what's working, what isn't, what you're doing about it
- Cross-Functional Leadership: Own the cross-functional operating model for how Ops works with CS, Sales, Product, Marketplace, and Legal. Bring problems with proposed solutions. Be credible in front of senior leadership, enterprise clients, and the operations floor
- Culture & Visibility: Build a culture where people raise issues without fear. Be available to skip-level reports without undermining Managers. Be visible enough that Specialists know who you are and what you stand for
- WHAT SUCCESS LOOKS LIKE (FIRST 12 MONTHS):
- Operations meets or exceeds SLA, quality, and cost targets across all teams, with measurable improvement on at least two
- A documented operating rhythm, metrics framework, and escalation model are in place and followed without your active enforcement
- At least one Operations Manager is developed to credibly backfill your role on an interim basis
- Executive leadership describes Operations as a strategic partner — not a function to be managed
- You've identified the next 2–3 structural changes required for the next year of growth and built the plan to get there
Our take
Proof is an e-filing and service process platform for the legal industry, connecting law firms and professional process servers with the intention of delivering legal documents efficiently and transparently.
Currently based in the US, Proof Technology saves law firms time in connecting with clients through its bulk upload, geo-tagging, and direct communication features. The company has kept its head above the competition through strategic partnerships with the likes of Clio, a legal tech cloud server, bolstering both companies' capabilities.
With an impressive Series B awarded to Proof in 2024, the company will accelerate platform growth and expand its services.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
57% employee growth in 12 months
Company
Funding (last 2 of 3 rounds)
Jan 2024
$30.4m
SERIES B
Dec 2022
$3.3m
EARLY VC
Total funding: $40.7m
Company benefits
- Full time, hourly position
- Medical, dental, vision, and disability insurance and 401K available
- Fully Remote - ideally within the location of market you manage
- Phone and Internet monthly stipend
- Flexible Time Off and Holidays
- Equipment provided
Company HQ
City Park West, Denver, CO
Leadership
Eric Voogt
(Co-Founder & Exec Chair)Currently President at Glade Voogt Lopez Smith PC. Previously Associate at Spencer Fane Britt & Browne and Engineer at Cessna Aircraft Company.
Mark Kreloff
(Co-Founder & Board Member)Previously Managing Director at Bioenergy Devco, Professor of Practice at Qversity and Partner at Kreloff Capital.
Matt Jaffe
(Co-Founder)Currently CEO & Co-Founder at 303 Software, Inclusion Chair at Entrepreneurs' Organization, Ski Instructor at Vail Resorts. Previously President at Entrepreneurs' Organization.
Stefan Ramsboot
(Co-Founder)Previously Chairman and Co-Founder at 303 Software, Head of Product at Base Operations, CTO & Co-Founder atPipeline Equity and Co-Founder at MyRounding Solutions.
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