Executive Assistant, GoFundMe

• The ideal candidate will be responsible for managing day-to-day operations, supporting the Data & Engineering team’s initiatives, and assisting in the coordination of various internal and external events and logistics
• Experience: 5+ years of experience supporting senior executives, preferably within a fast-paced, global technology environment
• Education: Minimum B.A
• Project Management: Strong ability to execute multifaceted projects with minimal supervision
• Organizational Skills: Superb organizational skills and attention to detail
• Problem-Solving: Strong analytical skills with a strategic mindset to anticipate opportunities and challenges and propose solutions
• Time Management: Ability to juggle multiple priorities, work under pressure, and meet tight deadlines
• Technical Skills: Highly proficient in PowerPoint, Excel, and Google’s suite of tools
• Confidentiality & Discretion: High level of professionalism and ability to handle sensitive information with complete discretion
• Technology: Proficiency in Google Workspace, Slack, and project management tools like ClickUp/Asana
• Communication: Excellent verbal and written communication skills, with the ability to proactively engage with stakeholders at all levels

Desirable

• Join us! The GoFundMe team is searching for our next Executive Assistant to support our Chief Data & AI officer and 1-2 other leaders within the technology org!
• This individual will be dedicated to organizing and coordinating a range of administrative and project management functions for the team
• Provide high-level administrative support to the Chief Data & AI officer and 1-2 other leaders within the technology org, enabling them to concentrate on strategic initiatives, thought leadership, and stakeholder engagement
• Own complex scheduling and calendar management across time zones, including team and cross-functional meetings, external partner engagements, and recurring leadership team sessions
• Manage presentation prep and document formatting, elevating deliverables with consistent polish, clarity, and visual impact
• Handle expense reports, invoice processing, and Airbase submissions with accuracy and timeliness
• Coordinate domestic and international travel, including flights, hotels, ground transportation, visas, and trip itineraries; anticipate potential issues and secure cost-effective solutions
• Support event and briefing logistics for high-visibility external and internal engagements
• Maintain and update project management trackers to ensure timely and accurate reporting across functions
• Partner with internal teams to gather resources, prepare materials, and drive follow-through on deliverables
• Anticipate roadblocks, surface proactive solutions, and keep workstreams aligned across stakeholders
• Serve as a trusted partner and liaison between leaders, their teams, and cross-functional collaborators, ensuring alignment and effective communication
• Help cascade updates, priorities, and outcomes to the broader team (e.g., recaps, meeting notes, briefing packets)
• Draft clear, professional internal communications, memos, and detailed meeting recaps to support adequate information flow across teams
• Develop and optimize workflows by creating standard operating procedures (SOPs) and implementing process improvements to enhance team efficiency and productivity