Executive Assistant, Nominal
$120-150k
More information about location
5 days a week in office
Unified industrial data stack
Job no longer available
Unified industrial data stack
21-100 employees
Job no longer available
$120-150k
More information about location
5 days a week in office
21-100 employees
Company mission
To provide the tools and infrastructure engineers need to deliver mission-critical capabilities at scale in the shortest time possible.
Role
Who you are
- We’re looking for a seasoned Executive Assistant to serve as the Head of Federal’s right hand and trusted partner — someone who can anticipate needs, manage sensitive information with discretion, and keep complex stakeholder workflows moving smoothly
- 5+ years of experience supporting senior executives (VP/C-level), ideally in high-growth startups or similarly fast-paced environments
- Exceptional organizational skills: ability to manage multiple priorities and shifting plans with discretion and grace
- Strong judgment and business acumen, especially around sensitive and confidential matters
- Excellent written and verbal communication skills
- Advanced proficiency with Google Workspace, Slack, Notion, and modern calendar/email management tools
- High emotional intelligence and interpersonal skill; capable of representing executive leadership internally and externally
- Comfort operating in a regulated, high-stakes environment (government/defense experience is a plus but not required)
- Willingness to be responsive outside typical business hours as needed; occasional travel may be required
- Excited to work in-person from our DC or NYC office 5 days/week (or aligned with the Head of Federal’s location expectations)
What the job involves
- As Executive Assistant to the Head of Federal, you will provide high-level administrative, strategic, and logistical support in a dynamic, fast-paced environment
- This is a highly visible role with exposure across executive leadership, internal cross-functional teams (Revenue, Product, Legal, Security, Finance), and external partners across the federal ecosystem
- You’ll be deeply embedded in the rhythm of the business and play a critical role in enabling the Head of Federal to operate at maximum leverage
- You’ll serve not only as a logistics powerhouse but also as a strategic operator who can bring structure, follow-through, and calm to high-stakes, high-velocity work
- Manage a highly dynamic calendar, prioritizing strategic time allocation across meetings, travel, deadlines, and focus time
- Own inbox triage and communications support, with increasing autonomy over time
- Arrange detailed domestic travel (and occasional international travel), including flights, accommodations, itineraries, and reservations
- Draft and edit correspondence, internal updates, and stakeholder-facing notes as needed
- Coordinate logistics for government customer meetings, industry partner meetings, and internal deal reviews — including room bookings, attendee management, agendas, and follow-ups
- Maintain a high bar for professionalism and discretion when interacting with federal stakeholders and mission partners
- Support preparation for meetings by gathering briefing materials (account context, prior notes, internal stakeholders, objectives)
- Help manage a high-volume network of internal and external contacts (program offices, primes, integrators, partners, and internal execs)
- Act as an extension of the Head of Federal: anticipate priorities, unblock bottlenecks, and maintain operating cadence
- Drive operational hygiene: track action items, follow-ups, deadlines, and ensure important threads close
- Support planning and coordination for key moments (on-sites, field visits, customer workshops, executive briefings, conferences)
- Plan and coordinate federal-focused travel and onsite schedules (including multi-stop itineraries, meeting sequences, and time-zone optimization)
- Coordinate in-office visits for customers, partners, and stakeholders alongside Office Management/Workplace teams
- Collaborate with Facilities and IT to ensure seamless in-person meetings and secure visitor experiences
- Take ownership of special projects (professional and light personal), ensuring high-quality execution and reliable follow-through
Our take
Whilst leading workflow platforms such as Monday and Basecamp are designed for general use, teams in more specific industries may benefit from experiences designed for their sector. Nominal has built a data analysis platform and workflow system tailored to the needs of engineering teams managing complex machines in industries such as aerospace and defense.
Nominal’s platform caters to engineering teams who develop, validate and monitor hardware, enabling them to build observability and control over mission-critical machines. It automates routine tasks and streamlines collaboration between team members, ensuring that all stages of a machine’s development have rigorous oversight.
Having only come out of stealth in 2024, Nominal’s path to market has been accelerated by several rounds of funding. This will be used to expand operations and business reach as it attempts to cut into a competitive market. With its target audience pitch well articulated, the company has become the fastest-growing software platform in hardware development with 6X customer growth across aerospace, defense, energy, robotics and manufacturing.
Freddie
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 4 rounds)
Mar 2026
$80m
SERIES B
Jun 2025
$75m
SERIES B
Total funding: $182.5m
Company benefits
- Employee-friendly equity terms
- $500/year hardware sensor stipend
- 100% health, dental, and vision coverage (for you and your family)
- Unlimited paid vacation
- 12-weeks parental leave
- Strong in-office [ATX, LA, NYC] culture
- Gourmet lunch provided daily
- Work-station stipend
- 401K
- Learning & development stipend
Company HQ
Little Tokyo, Los Angeles, CA
Leadership
Jason Hoch
(Co-Founder)Previously a Software Engineer/Engineering Lead at Vercel, Newfront Insurance and Palantir Technologies.
Cameron McCord
(Co-Founder & CEO)Previously an Investor at Lux Capital. Was also Head of Defense at Saildrone, Advisor at Applied Intuition, and worked in Product and Growth at Anduril Industries.
Bryce Strauss
(Co-Founder)Was an MBS and MBA Candidate at Harvard Business School, as well as Summer Associate at The Engine and a member of the Executive Leadership Development Programme at Lockheed Martin.
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