Executive Assistant, Aurora
$84-150k
Eligible for an annual bonus, equity compensation
Occasional travel required
Office located in Mountain View, CA
Self-driving technology company
Be an early applicant
Self-driving technology company
1001+ employees
Be an early applicant
$84-150k
Eligible for an annual bonus, equity compensation
Occasional travel required
Office located in Mountain View, CA
1001+ employees
Company mission
To deliver the benefits of self-driving technology safely, quickly, and broadly.
Role
Who you are
- Aurora hires talented people with diverse backgrounds who are ready to help build a transportation ecosystem that will make our roads safer, get crucial goods where they need to go, and make mobility more efficient and accessible for all
- Excellent calendar management skills, including the coordination of complex meetings
- Great verbal and written communication skills
- Exceptional attention to detail
- Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations
- Creative problem solver and self-starter
- Able to work collaboratively and calmly, especially in stressful circumstances
- Able to adapt to competing demands in a dynamic business environment
- Exceptional judgment and active foresight
- Good decorum, discretion, and presence in dealing with internal teams and external partners
- Highly resourceful team-player with the ability to also be extremely effective independently
- Ability to achieve high performance goals and meet deadlines in a fast paced environment
- Project coordination experience
- Flexibility to perform job duties outside of normal business hours as necessary
- Ability to handle confidential information with discretion
- Occasional travel required
What the job involves
- We’re searching for an Executive Assistant
- Manage leaders’ dynamic and complex calendars
- Plan, coordinate, and ensure the leaders' schedules are protected, striking a balance between "gatekeeper" and "gateway" role
- Prioritize leaders’ time for internal and external commitments using sound judgment
- Book and manage travel including flights, hotels, and ground transportation; efficiently manage last-minute changes and ensure all bookings adhere to the company's travel policy
- Assess necessity, urgency, and frequency when arranging candidate interviews with leaders
- Gather agenda topics for internal meetings
- Assist with preparation of presentation decks and internal documentation and communications
- Participate in leadership-level meetings, recording accurate meeting notes (synthesizing key elements and ensuring clarity and ownership of delegated tasks), concisely communicating outcomes, and following up with team on action items
- Take appropriate follow-up actions as necessary with little guidance
- Manage and submit leaders’ expense reports
- Review and approve leaders’ teams’ expense reports, ensuring submissions are aligned with company’s expense policy
- Plan and coordinate leaders’ team offsites and onsites
- Greet and situate visitors with a friendly and professional demeanor
- Assist with new hire onboarding of leaders’ direct reports
- Act as strategic partner, facilitator, and liaison for leaders and their teams
- Become a knowledgeable information resource for leaders, their teams, and the company at large
- Uphold strict level of confidentiality while promoting an atmosphere of transparency
- Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the teams’ priorities and projects
- Drive continual process improvement, including introducing new processes when appropriate
- Lead and/or support special projects for leaders and Administration (EA) Team
- Support cultural initiatives, promote team building and morale, and exemplify company values
Our take
In spite of emerging from stealth mode in 2018, Aurora is making strong waves in the flurry of startups racing to develop fully autonomous vehicles. Aurora’s hardware and software developments have historically focused on self-driving trucks, which it expects to launch commercially in 2024.
It recently named Ossa Fisher as its new President, who will focus on scaling operations ahead of this commercial launch. Passenger cars and associated services are expected to roll out following this launch. However, the self-driving industry is riddled with unmet deadlines, cash shortfalls, and tough technological challenges.
To remain competitive with deep-pocket industry giants like Tesla and Google’s Waymo, the company continues to land substantial backing from the likes of Sequoia Capital, accelerating its post-IPO growth. The pedigree of its founders may well continue to win over investor confidence. It boasts leading prior positions in the self-driving divisions of Tesla, Uber, and Google.
Steph
Company Specialist at Welcome to the Jungle
Insights
8% employee growth in 12 months
Company
Funding (last 2 of 3 rounds)
Dec 2020
$400m
GROWTH EQUITY VC
Feb 2019
$600m
SERIES B
Total funding: $1.1bn
Company benefits
- Choice of regional HMO options, PPO options, and high deductible plans, with the option to contribute to a health savings account (HSA). If you choose a high deductible health plan, Aurora will make employer contributions to your HSA
- Comprehensive dental coverage and access to a nationwide provider network
- Coverage for vision exams, glasses, contacts, discounts for LASIK, and other vision services through a nationwide provider network
- In-office lunches, snacks, and drinks available
- GymPass offers on-demand virtual classes (fitness, yoga, strength, and more), well-being coaching, and budget management. Discount on nationwide gym memberships
- Headspace offers access to guided sessions that focus on everything from stress to relationships, anxiety, and sleep
- SoFi. Refinance your home, student and personal loans
- Fetch offers discounts on pet insurance
- PerkSpot offers discounts on vacations, car rentals, and entertainment
- Access support services to help with your family planning journey including fertility care, adoption, and surrogacy. Reimbursement of $20,000 lifetime benefit
- Save for your future with Aurora’s 401(k) Plan. Pre-tax and Roth contribution options are available
- 24/7 access to online resources and unlimited phone consultations for stress, grief counseling, depression, and relationship conflicts (personal and professional), and limited in-person sessions
- Set aside pre-tax money to pay for qualified transit and commuter benefits
- Cigna travel accident insurance provided for business travel
- LinkedIn Learning is an e-learning resource to support professional development. Aurora Academy is an internal learning and development program designed to up-level our team by teaching skills that are essential to Aurora’s mission
- Modern Health is a mental wellness benefit that includes 14 sessions with a certified coach and 12 sessions with a therapist, if needed. Unlimited access to live provider- lead community circles, digital mediation, and more
- Flexible/reasonable vacation for salaried employees; accrual of 20 vacation days per year for non-exempt employees, 11 paid company holidays per year, and reasonable sick time to stay home, rest, and get better
- Network of employee-led groups that represent Aurorans, organized by cultural identity or collaborative purpose
- Aurora provides all new parents and caregivers 18 weeks of coordinated pay and time off for the birth or placement of a child. Up to 4 weeks of paid medical leave for your own personal illness or injury, or to care for a sick family member
- Set aside pre-tax money to pay for healthcare and dependent daycare expenses using FSA plans
- Company-paid premiums for life insurance (2x salary up to $500,000). Voluntary life & AD&D coverage for you and your dependents is available. Short-term disability benefits are 60% weekly benefit up to a max of $2,500 after a short waiting period. Long-term disability benefits are 60% of monthly salary to $10,000 after a waiting period. Option to enroll in voluntary life/AD&D insurance
- 24/7 access to Unum’s worldwide emergency travel assistance services for personal travel
Company HQ
Strip District, Pittsburgh, PA
Leadership
Chris Urmson
(Co-Founder & CEO)They have a PhD in Robotics from Carnegie Mellon, and worked as a robotics research scientist at SAIC. They were CTO of Self-Driving Cars at Google.
Drew Bagnell
(Chief Scientist)They hold a Robotics PhD from Carnegie Mellon, where they are also an Associate Professor. They were Autonomy Architect and Perception Lead at Uber Advanced Technology Center. Held the position of CTO at Aurora for over 3 years.
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