Executive Assistant, IANS Research
$84-105k
+ 10% bonus
3-4 days a week in office (Boston Government Center)
Information security insights & CISO guidance
Be an early applicant
Information security insights & CISO guidance
201-500 employees
Be an early applicant
$84-105k
+ 10% bonus
3-4 days a week in office (Boston Government Center)
201-500 employees
Company mission
To provide experience-based security insights for Chief Information Security Officers and their teams.
Role
Who you are
- 3-5 years of experience as an Administrative or Executive Assistant, including demonstrated experience supporting senior executives with complex schedules and frequent travel
- Experience managing office operations highly desired
- Strong organizational skills and exceptional attention to detail
- Entrepreneurial mindset, grit, and willingness to “wear many hats.”
- High degree of professionalism, discretion, and emotional intelligence
- Strong sense of urgency and ability to anticipate needs, manage competing priorities, and operate independently
- Strong written and verbal communication skills
- Proficiency with Outlook, Word, Excel, PowerPoint including ability to structure PowerPoint agendas and decks
- Proficiency with Zoom, Microsoft Teams and other collaboration tools
- Familiarity with and interest in using AI to improve efficiency and productivity
- Experience with travel/expense tools such as Egencia and Nexonia
- Bachelor’s Degree preferred
What the job involves
- IANS is seeking a highly capable, proactive Executive Assistant / Office Manager to support our CEO and to own the operations and experience of our Boston office
- This high-visibility role blends executive support with operational leadership, providing a unique opportunity to contribute to the inner workings of a fast-growing company
- This role is a force multiplier for the CEO and a critical partner to the People function
- The right person will have high visibility, trust, and impact — shaping both executive effectiveness and the day-to-day employee experience at IANS
- CEO Support (50%):
- Provide high-level, proactive support to the CEO, including:
- Calendar management across internal, client, and Board priorities
- Anticipating needs based on the Company and Board calendar and staying ahead of planning and logistics
- Travel planning and coordination
- Expense management and follow-up
- Organizational and administrative support for client facing communications that require the utmost professionalism and attention to detail
- Plan and organize monthly internal company meetings, including logistics, materials, and coordination with presenters
- Coordinate agenda, logistics, and materials preparation for Board meetings, Management Team meetings, and offsites. Capture and circulate follow-up items to ensure progress and accountability
- Serve as a trusted gatekeeper — managing priorities, anticipating needs, and ensuring the CEO’s time is spent on the highest-impact work
- Handle sensitive and confidential information with discretion and sound judgment
- Partner with IT, visual design, and others to ensure meetings and events are well-organized, polished, and reflective of IANS’ culture
- Office Management & Employee Experience (40%):
- Own the day-to-day operations of IANS’ Boston office including vendors and catering, and ensuring a tidy and presentable office
- Manage visitor system and reserve internal and external meeting and conference rooms as needed for interviews and trainings
- Partner with the People team on logistics for in-office new hire experiences
- Play a supporting role in planning and executing an upcoming office move, including coordination with vendors, leadership, and employees
- Support Employee Resource Groups with events and other initiatives to maintain a positive, organized, and high-energy office culture
- Process Improvement & Special Projects (10%):
- Identify opportunities to improve executive support, office operations, and administrative processes
- Create systems and documentation that scale with company growth
- Support ad hoc projects for the CEO, Chief People Officer, and leadership team
- Reports to: Chief People Officer, dotted line to CEO
Our take
Amidst the escalating threats and regulatory demands in the cybersecurity sector, Chief Information Security Officers (CISOs) face a daunting array of challenges. IANS steps in as a trusted ally, offering tailored solutions to address these pressing issues.
Through its practitioner-led model and collaboration with seasoned experts, IANS provides independent research, advisory services and a community platform. It provides CISOs with subscription-based support content, professional development opportunities and consulting services, enabling them to navigate the complex cybersecurity landscape with confidence.
With a strategic investment from the Apax Digital Funds, IANS is poised for accelerated growth and innovation. This partnership will fuel product development, expand the company's value proposition and enhance its go-to-market strategies, solidifying its position as the leader in the InfoSec decision support space.
Freddie
Company Specialist at Welcome to the Jungle
Company
Company benefits
- 401(k) Program
- Employee Recognition
- Health Coverage
- Pre-Taxed Benefits
- Volunteer Opportunities
- Work/Life Balance
Company HQ
Downtown, Boston, MA
Leadership
Phil Gardner
(Founder & CEO)Founded IANS in 2001 and has served as the CEO ever since. Prior to this, they founded Provant where they served as the Vice President. They also worked as an Associate at McKinsey & Company.
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