Payroll Manager, CHAOS Industries

• High proficiency in payroll software and systems; prior experience implementing and working within the Rippling system
• Minimum education:
• Bachelor’s degree in accounting, finance, human resources or another related field or equivalent work experience
• In depth knowledge of payroll processes, US and UK payroll laws and compliance
• Multistate payroll processing, laws, compliance
• Strong attention to detail and accuracy in managing complex payroll calculations in multiple states and countries
• Ability to meet strict payroll deadlines and manage multiple priorities
• Exceptional communication skills across all levels of the organization

Desirable

• As CHAOS continues to grow as a global organization so does the need for a standalone hire for payroll. We will soon have three separate entities with varying payroll needs operating in numerous states within the U.S. and at least one location internationally (UK). This role is highly cross functional with HR and our core accounting team
• This role will continue to set the foundation for the growing payroll function
• There is one major implementation that is on our roadmap from our current PEO to bringing the payroll function completely in house. Additionally, this involves implementing an HRIS system
• Overseeing end-to-end payroll processing, including salary calculations, deductions and benefits administration List specific areas of accountability
• Process bi weekly, semi monthly, and monthly payroll batches across multiple entities
• Process timesheets within a newly implemented HRIS
• Employee status changes; merit increases, promotion, etc
• Facilitate the integration of our 401k plan to HRIS system
• Maintain confidentiality and data security standards for all employee and payroll related information
• Oversee integration of payroll with HR, benefits, and timekeeping systems to ensure data consistency
• Support system upgrades and implementation projects related to payroll modules
• Partner with HR to ensure new hires are accurately set up in payroll, benefits, and tax elections
• Manage payroll impacts of offboarding, including final paychecks, accrued PTO payouts, and benefit deductions
• Coordinate with HR and Finance to ensure a seamless employee experience during transitions
• Administer payroll deductions for health and retirement benefit plans
• Ensure timely updates for open enrollment, new hires, and qualifying life events
• Work with HR to track employee leave of absence (FMLA, parental, disability) and ensure correct pay/benefit continuation
• Provide reporting and analysis on headcount, compensation, and payroll costs to HR and Finance
• Support audits and external reporting (workers’ comp, 401k nondiscrimination testing, etc.)
• Act as a trusted resource for employee questions regarding pay and deductions
• Partner with HR to communicate payroll/benefits changes (open enrollment, new policies, review cycle updates)
• Help develop FAQs, process guides, and knowledge base content for employees and managers
• Collaborate with HR on payroll trends, compensation equity, and workforce costs
• Participate in cross-functional projects (PEO transitions, HR technology implementations, vendor evaluations)