Operations Project Manager, Whalar
$115-135k
Office located in Hudson Yards, NY
Creator talent & brand partnerships agency
Be an early applicant
Creator talent & brand partnerships agency
201-500 employees
Be an early applicant
$115-135k
Office located in Hudson Yards, NY
201-500 employees
Company mission
Whalar's mission is to harness the power of the creator community by encouraging positive social change through strategic partnerships with world-class creators, brands, and leading social platforms.
Role
Who you are
- The ideal candidate will have a passion for organization, exceptional communication skills, and the ability to manage multiple projects in a fast-paced environment
- 8+ years of project management experience, ideally in creator marketing, media, creative, or new business environments
- Understanding and knowledge of social media and creators
- Proven ability to manage multiple projects simultaneously in a fast-paced environment
- Experience with project management tools such as Asana, Monday.com, Trello, or similar software
- Strong organizational and multitasking abilities, with a keen attention to detail
- Excellent communication and interpersonal skills, capable of managing cross-functional teams and liaising with senior leadership
- Ability to create and manage timelines, ensuring that all team members are aligned with project goals and deliverables
- Proficiency in PowerPoint or Google Slides, with a strong understanding of how to structure and design compelling presentations
- Problem-solving mindset with the ability to navigate and resolve issues quickly and efficiently
What the job involves
- Start Date: ASAP
- The Director of Operations will play a critical role in managing and coordinating new business RFPs and pitches, acting as the point person for all internal project-related activities
- Manage and oversee the entire process of new business projects, ensuring all milestones are met and projects are delivered on time
- Develop detailed project plans, including timelines, deliverables, and resource allocation, ensuring all stakeholders are aligned on goals and deadlines
- Act as the central point of contact for all new business workstreams, facilitating clear communication between internal teams and stakeholders
- Schedule and lead regular check-in meetings to monitor progress, address challenges, and keep the team aligned
- Prepare agendas, track action items, and ensure follow-up after each meeting to ensure tasks are completed in a timely manner
- Set up and manage all progress meetings, ensuring each session moves the project forward and aligns with overall business objectives
- Work cross-functionally with teams (creative, sales, marketing, operations, etc.) to clarify roles and responsibilities, ensuring each team member understands their contribution to the project
- Ensure seamless coordination across departments, making sure tasks are completed according to plan and that there are no overlaps or gaps in responsibilities
- Provide leadership and guidance to keep the team on track and address any bottlenecks or roadblocks promptly
- Spearhead the development of presentations and pitch decks for new business opportunities, working closely with the creative and strategy teams
- Ensure decks are visually appealing, well-structured, and tailored to meet the needs of prospective clients or partners
- Manage revisions and updates to decks based on feedback from meetings, ensuring that each presentation improves from the last
- Use project management tools to track the status of each workstream and provide regular updates to leadership on progress, risks, and resource needs
- Ensure project timelines are met by continuously monitoring deadlines and coordinating resources as needed
- Implement and maintain reporting structures that allow for easy visibility into the status of projects for all stakeholders
- Identify potential risks and roadblocks early in the project lifecycle, proactively working with the team to resolve any issues before they escalate
- Troubleshoot and resolve challenges as they arise, ensuring that project momentum is maintained
Our take
The creator economy is worth billions, but in many ways it is still in its infancy. There are few clear paths to connect brands, content creators, and social platforms in a holistic way. Whalar, however, is challenging this notion by directly managing creator talent and brand partnerships.
Whalar delivers complimentary services encompassing talent management and brand partnerships, as well as proprietary technology platforms to power campaigns at scale, and its Web 3.0 innovation hub. Though founded as a simple influencer marketing agency, Whalar has been astute in its hiring to build up its expertise, bringing on board executives with experience across the social media, consumer goods, and advertising industries.
The company’s client list tells its own story – with notable names including Google, Amazon, TikTok, McDonalds, Spotify, Heineken and BMW. Naturally, operating in such lucrative circles has allowed Whalar to expand internationally. In 2023 the company made its first acquisition, of award-winning talent management C Talent - a consultancy that represents high-profile Deaf and Disabled talent.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (2 rounds)
Sep 2017
$3m
SEED
Mar 2016
$0.6m
SEED
Total funding: $3.6m
Company benefits
- Remote/flexible work with offices in NY, London, LA and Malaga
- 25 working days of paid vacation each year, with office closure between Christmas and New Year's Day
- Up to four months of fully paid parental leave
- Charity volunteer days
- Home office stipend
- Professional development stipend
- Company-wide yearly bonus
- Private medical insurance
- Health cash plan
- Private pension scheme
- Monthly phone/internet reimbursement
- Calm App subscription (Add up to 4 dependents)
- Fwrd personal development App subscription
Company HQ
Fulton Ferry District, NY
Articles
Leadership
James Street
(Co-founder)Co-CEO at Project Daruma. Has co-founded and is still active at clothing brand Old Harry, and wristwatch brand Shore Projects.
Neil Waller
(Co-founder)Also co-founded Shore Projects and Old Harry. Is a founding investor in a number of startups including EnviroBuild, Project Blu, and Gratsy.
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