Senior Executive Assistant to the CEO, Trunk Tools
$140-160k
+ Equity
1-5 days a week in office
AI for construction project management
Open for applications
AI for construction project management
21-100 employees
Open for applications
$140-160k
+ Equity
1-5 days a week in office
21-100 employees
Company mission
To turn unstructured construction data into actionable insights through intelligent agents that automate tedious tasks.
Role
Who you are
- 8+ years of experience as an Executive Assistant or in a similar role, with a proven track record supporting C-level executives in fast-paced, high-growth tech startups, and a demonstrated ability to grow in the role as an Executive Assistant
- Demonstrated ability to manage and prioritize a wide range of tasks while maintaining exceptional attention to detail and quality
- Occasional weekend or after-hours work may be needed as this is a customer-facing role, though this won't be a regular expectation
- Strong written and verbal communication skills, with the ability to craft clear, compelling messages that reflect the voice of the CEO
- Advanced proficiency with Google Workspace (Gmail, Calendar, Drive) and other relevant office management and communication tools
- A strategic thinker with a proactive, problem-solving mindset and a can-do attitude
- Proven ability to handle sensitive information with integrity and confidentiality
- Experience working in dynamic environments, with the ability to stay resilient under pressure, adapt quickly to changing priorities, and drive projects to completion
- Skilled at managing challenging situations and working effectively with diverse personalities
- Committed to building a long-term Executive Assistant career—you're looking to grow in this role, not use it as a transition
What the job involves
- We're looking for an experienced Senior Executive Assistant to provide dedicated support to our CEO, Dr
- Sarah Buchner, and oversee operations for our NYC office
- This position requires more than traditional executive assistance: you'll need strategic thinking, strong leadership in office management, and hands-on engagement with company operations
- The right person will be a trusted partner to the CEO, bringing professionalism, discretion, and initiative to everything they do
- We're looking for someone who sees this as a career, not a stepping stone, someone ready to grow with us long-term
- This role requires being in the NYC office every day the CEO is in the office (up to 5 days a week.)
- Provide high-level administrative support to the CEO, including strategic calendar management, complex travel coordination, and thorough meeting preparation
- Anticipate the CEO's needs and address issues proactively, allowing her to concentrate on strategic initiatives and business growth
- Manage the CEO's email and inbox, flagging important communications and drafting responses
- Prepare and edit correspondence, communications, presentations, and other documents
- Handle confidential information with discretion and professionalism
- Provide select personal assistance to the CEO to support her focus on business priorities
- Plan travel arrangements for the executive team, including monthly executive onsites and conferences
- Serve as liaison between executive hires and People Operations to ensure smooth onboarding and engagement
Our take
The US construction industry is worth over $850B, but it’s plagued by a worsening short staffing issue that’s leading to spiralling costs, and a real chance of decreased on-site safety. This is something that Trunk Tools is looking to address.
Trunk Tools is revolutionizing construction documentation with an AI-powered platform that automates the organization of unstructured project files. It processes documents like PDFs, spreadsheets, and blueprints. Which also allows teams to spot any potential project issues and surface insights.
With a growing customer base and substantial funding, Trunk Tools is really making a name for itself. Recent capital acquired will help it further expand its team and platform and put it in a position to lead the construction software market.
Steph
Company Specialist at Welcome to the Jungle
Company
Company HQ
SoHo, New York, NY
Leadership
Sarah Buchner
(Founder & CEO)A Stanford business grad who worked as a Carpenter with HB Tischlerei, then served as Lead Project Manager at Neumayer ZT. Subsequently held various senior roles at STRABAG, including Group Leader of Digitization / Digital Consultancy.
Salary benchmarks
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