Executive Assistant, Dow Jones
3 days a week in office (London Bridge St, London)
Business news & financial information publishing
Posted today
Business news & financial information publishing
1001+ employees
Posted today
3 days a week in office (London Bridge St, London)
1001+ employees
Company mission
To deliver trusted news and data to help businesses and society make decisions for a better future.
Role
Who you are
- Experience using different functions within Google Suite and Google drive
- 5+ years experience in the administrative assistant field, supporting C-suite executives
- Knowledgeable about company policy and procedures, department and personnel and of the information industry in general
- Customer-focused (internal and external) - liaises with staff and clients of all levels
- The ability to maintain professional demeanor and calm composure under deadline pressures and in sensitive or stressful situations
- Experience maintaining confidential information with great judgment and discretion
- Ability to manage multiple projects and people simultaneously
- Positive, problem solving attitude
- Team-oriented, ability to bring people together and organize/plan events
What the job involves
- The Executive Assistant to the GM of the Middle East, the SVP of the Trust and the SVP of Digital Operations and Client Success plays a pivotal role in providing comprehensive administrative support
- This position requires exceptional organizational skills, attention to detail, discretion, and the ability to handle a wide range of tasks efficiently
- The Executive Assistant serves as a vital link between the executives and other team members, clients, and external stakeholders. They should be a proactive and resourceful professional, capable of managing multiple priorities in a fast-paced and dynamic environment
- Support the GM of the Middle East (based in Dubai), the SVP of the Trust (based in London) and the SVP of Digital Operations and Client Success (based in London)
- Be based in our London office and work a hybrid schedule (3 days a week in the office)
- Be responsible for calendar management: Coordinate and manage the executives' daily schedule, including meetings, appointments, travel arrangements, and other commitments. Ensure that the executive is well-prepared for all engagements
- Support time management: Help the executive prioritize tasks and commitments, ensuring deadlines are met and projects are on track. Look ahead and preempt challenges
- Manage all travel arrangements: Manage travel arrangements, including booking flights, accommodations, ground transportation, and handling travel itineraries
- Own Expense Management: Process expense reports and manage reimbursements for the executive's business-related expenditures
- Coordinate Meeting needs: Arrange and coordinate meetings with various internal and external Stakeholders. This includes conference room bookings, set-up and catering where needed
- Help with communication where needed: Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Screen and prioritize messages, responding on behalf of the executive when necessary, or forwarding important matters for their attention
- Work collaboratively with the team’s other EAs (based in NYC) and provide coverage where needed
- Maintain strict confidentiality and handle sensitive information with discretion and professionalism
- Project Support: Assist with various projects as assigned by the executive, which may involve research, data analysis, and preparing reports
- Support our salesforce management efforts with different sourcing, data cleaning and tasks
- Support the Trade Marketing efforts with ad hoc projects and barter deals
Salary benchmarks
Our take
Dow Jones is a global leader in news and business intelligence, powering a range of well-respected brands, including The Wall Street Journal, Financial News, MarketWatch, and more. The company delivers its content to consumers through a range of formats, such as print, digital, mobile, and live events.
As companies seek to draw Millennials and Gen Z consumers to their platforms, adaptability is vital, since they are driving the demand for innovative tools and techniques, as the world evolves toward the digital-first era. Dow Jones has proven its ability to meet product optimization challenges with its reimagined Factiva offering that includes a list of new features, such as personalized results, an easy-to-use modern interface, and faster free-text search, all with a mobile-first design that adapts to any device.
The company has also focused on new product innovation by expanding its portfolio of capabilities and partnerships, further expanding into AI-powered personalization technologies and ongoing digital transformation. Already a powerhouse in the market, Dow Jones is well set to capitalize on future expansion and innovation opportunities.
Steph
Company Specialist at Welcome to the Jungle
Insights
3% employee growth in 12 months
Company
Company benefits
- 20 weeks of parental leave
- 4 weeks of paid caregiver leave
- Up to 4 weeks of remote work per year
- 1 paid volunteer day annually
- $700 caregiver reimbursement
- Headspace emotional wellness membership
- ClassPass fitness and wellness membership
- Financial rewards for well-being activities
Company HQ
Theater District, New York, NY
Leadership
Almar Latour
(CEO)Before becoming the CEO of Dow Jones and Publisher of The Wall Street Journal, they were the Publisher of Barron’s Group and Executive VP of Dow Jones. They were also the previous Executive Editor of The Wall Street Journal.
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