Office Manager / Executive Assistant, Opswat
Cyber protection for critical infrastructure
Posted today
Cyber protection for critical infrastructure
501-1000 employees
Posted today
501-1000 employees
Company mission
To eliminate malware and zero-day attacks.
Role
Who you are
- Strong organizational, multitasking abilities, and attention to detail
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite and office management software
- Basic accounting knowledge and budget management skills
- Ability to work independently and handle confidential information with discretion
- Experience supporting senior-level executives is a strong advantage
- A bachelor’s degree in business administration or a related field is preferred
- Minimum of 3–5 years of experience in office management, executive assistance, or a similar role
What the job involves
- The Office Manager is responsible for ensuring the smooth operation of the office environment
- This role involves managing administrative tasks, coordinating office activities, and providing support to staff and management
- The Office Manager acts as the central point of contact within the office and is essential for maintaining an efficient and productive workplace
- In addition, this position includes Executive Assistant duties, providing high-level support to senior leadership by managing schedules, communications, and confidential matters
- You'll oversee day-to-day office operations
- Manage office supplies inventory and place orders when necessary – vendor management
- Maintain office equipment and arrange for necessary repairs or replacements
- Handle incoming and outgoing correspondence, including mail, emails, and phone calls
- Organize and schedule meetings, appointments, and travel arrangements
- Provide executive-level support to senior leaders, including calendar management, meeting coordination, and travel planning
- Prepare agendas, presentations, and meeting materials
- Handle confidential and sensitive information with discretion
- Draft and manage correspondence on behalf of leadership
- Assist with time management by prioritizing requests and tasks
- Coordinate and follow up on action items from meetings
- Liaise with other departments and external partners to coordinate office activities
- Ensure office layout is functional and presentable, managing any required changes or upgrades
- Coordinate with IT support to manage office technology needs and assets inventory
- Supervise office cleaning and maintenance to ensure a tidy and safe work environment
- Manage office budgets, including tracking expenses, processing invoices and payment registration
- Assist in payroll processing and employee expense reports
- Ensure the office complies with all relevant health and safety regulations
- Monitor office security protocols
- Maintain confidentiality of sensitive information and ensure compliance with data protection policies
- Organize office events, including meetings, conferences, and staff celebrations
- Coordinate logistics for corporate events, such as venue booking, catering, and transportation
Salary benchmarks
Our take
Cyberattacks are becoming more sophisticated. For example, zero-day cyberattacks leverage vulnerabilities that are unknown even to the users and creators of a system. Tens of billions of dollars are being invested in protection, but OPSWAT delivers security solutions that nip the need for extra cyber defence in the bud.
The company's products focus on threat prevention, enacting a zero-trust mentality to ensure that technology systems are watertight from threats. For example, OPSWAT's MetaDefender platform incorporates advanced malware threat protection to detect vulnerable files and emails, as well as software, before it is even installed.
It’s this philosophy of “Trust No File, Trust No Device” that makes OPSWAT such a robust partner for the likes of AMEX and the United States Department of Justice. In addition to cyber protection products, the company also helps train future cyber defenders through its academy, which has trained 70,000 professionals so far.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (1 round)
Mar 2021
$125m
GROWTH EQUITY VC
Total funding: $125m
Company benefits
- Excellent insurance programs
- Stock options
- Multifaceted reward program
- Quarterly & annual reviews
- Personalizing appreciation
- Flexible-work arrangements
- Company / Team outings
- Generous PTO policies
- Green, clean office space
- Workout exercise & sports
- Friendly work environment
Company HQ
Westshore, Tampa, FL
Leadership
Benny Czarny
(CEO)Previously Engineering Manager at BindView before founding OPSWAT in 2004.
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