Operations Lead, Embeddable

• 5+ years' experience in: People Ops management; Finance and payroll processes; Building and managing policies and procedures; Streamlining and optimising processes; Employment law and legal principles; Excel/Google Worksheets
• Ideally familiar working with one or more: EOR management; Remote/hybrid team engagement; International subsidiary management (particularly in Germany); Budgets, forecasting, financial report building; Google Workspace, Notion, Xero, Slack, Zapier, Stripe
• Effective and empathetic communicator
• Observant and detail oriented (when it comes to people, and data!)
• Natural multitasker with a great ability to (de)prioritise
• Fluent in English (+ German would be a bonus!)

Desirable

• As our Operations Lead, you’ll be the driving force behind People Ops, finance, IT, legal, compliance, and special projects that keep the company running smoothly while also managing a more junior team member based in Berlin
• You’ll relish the challenge of balancing multiple priorities, creating order out of chaos, and designing processes that not only work but shine
• Oversee onboarding, off-boarding, and performance reviews
• Look after our policies, procedures and employee data
• Drive employee engagement through socials, meet-ups, and training
• Manage time off, EOR (our Employer of Record vendor relationship), and travel bookings
• Support talent acquisition and team growth
• Handle payroll, expenses, and payments for all employees and suppliers
• Collaborate with accountants on bookkeeping, VAT, and annual reports
• Manage bank accounts and forecast monthly financials
• Oversee invoicing and cross-border transactions
• Work with external lawyers on legal matters
• Manage contracts and agreements
• Manage business insurance and data security standards
• Lead compliance efforts, including SOC2 accreditation
• Manage Google Workspace, tools, and IT equipment
• Oversee vendor relationships and IT processes
• Manage our Notion and optimise workflows
• Ensure smooth operations of core systems
• Manage our merchandise
• Be the Exec team’s go-to for research and special projects
• Look for opportunities to continue improving company processes

• Recruiter Screen
• Hiring Manager Interview
• Culture Interview
• Take-Home Assignment
• Deep-Dive Interview
• Executive Interview (30 mins) with Co-founder