Office & Team Assistant, GotPhoto
Part-Time
School photography digitisation
Be an early applicant
School photography digitisation
101-200 employees
Be an early applicant
101-200 employees
Company mission
To allow any photographer to run a successful volume photography business.
Role
Who you are
- The Operational Core: You have a background in Office Management, Team Assistance, or a deeply customer-centric environment such as a premium hotel reception or hospitality desk
- Fast-Paced Fluency: You have previously worked in environments that required handling physical tasks alongside digital coordination seamlessly
- SaaS or Tech Exposure: Experience working in a dynamic, international startup or scale-up ecosystem is a plus
- Tool Proficiency: You are fully literate in Google Workspace (especially Google Calendar) and comfortable managing spreadsheets in Microsoft Excel
- Flawless Communication: You possess strong, clear verbal and written communication skills in English and German
- Organizational Brilliance: You know how to prioritize incoming tasks dynamically, keeping logistical data organized while simultaneously managing executive travel requests
- Hands-on & Proactive: You don't wait for a manual; you see what needs to be fixed, tidied, or adjusted and you take immediate care of it
- Deeply Autonomous: You enjoy having ownership over your domain, working independently to hit daily operational goals
- High Trust & Discretion: You possess the professional maturity and discretion required when handling executive logistics and collaborating directly with C-level leadership
What the job involves
- At GotPhoto, we are transforming a highly manual industry—Volume Photography—into a seamless digital experience.
- As our Office & Team Assistant, you act as an operational self-starter who loves variety: from ensuring our physical space looks pristine and managing our product returns process, to keeping our CEO-office's calendar and team perfectly organized.
- If you are proactive, deeply structured, and love a hands-on environment where your work has a daily visible impact, let’s talk!
- Champion our Office Environment: Take absolute ownership of the morning look and feel of our Berlin workspace; manage physical tidiness, keep standard office areas organized
- Streamline the Returns Lifecycle: Manage the daily incoming logistics and inventory for package returns, ensuring items are processed, tracked via Excel, and organized within a tight daily window
- Empower our CEO-office: Act as the strategic time manager for our CEO-office; proactively handle calendar scheduling, coordinate travel itineraries, and shield them from scheduling conflicts or double-bookings
- Build a Vibrant Workplace Culture: Partner closely with the People Team to create an organized, positive atmosphere where employees and visitors love to spend their time
Our take
Taking professional photos for events and schools is as much an exercise in administration as it is in photography, with a gruelling and largely manual workload of organising photos, taking payments and shipping out prints eating into a photographer's time. GotPhoto exists to make this process much easier, automating promotions, sales and fulfillment, freeing the photographer to focus on their core business.
Considered the leader in its market, GotPhoto has amassed a customer base of about 4000 small-medium business and sole trader clients across the UK, US and DACH regions. While the company has had strong growth in recent years it still has a large market to grow into, with a core market that grows year on year as more photographers look into automation for their businesses.
GotPhoto was acquired by EQT Growth in 2023, providing investment for the platform's development and the addition of new features. This sets up the company to be able to tap its parent's commercial connections as it aims to grow its lead in an estimated $5 billion market.
Freddie
Company Specialist at Welcome to the Jungle
Insights
58% employee growth in 12 months
Company
Company benefits
- Unlimited paid holiday and sick leave
- Subsidised fitness membership through Classpass
- Development & learning opportunities through regular check-ins with your team lead, team exchanges and development reviews
- Education budget, that allows you to grow professionally and explore new ideas
- We’ll provide you with all the relevant work equipment you need in order to successfully from the office or your Home Office
- Yearly team holidays at an awesome location (after successful business year)
- Learning budget for regular trainings and coaching, book- & online course-budget of at least 500 €
- Remote work - You have the freedom to decide whether you want to work from home or from the (dog friendly) office in Berlin (for this position, Spain + Portugal is also an option)
- Education budget, that allows you to grow professionally and explore new ideas
- Urban Sport Club membership discount, to keep active even in these isolated times
- Unlimited holidays (26 days are the minimum)
- SpendIt Card - With a monthly sum to spend on your groceries or whatever you like (after your probation period)
Company HQ
Government District, Berlin, Germany
Leadership
Benedikt Greifenhofer
(Board Member)Former CEO from 2019 to 2025. Before joining GotPhoto, was Controller (Business Development & Strategic Projects) for Daimler Truck AG.
James Micklethwait
(CEO)Joined the company as CPO/CGO in 2024, becoming CEO in 2025. Previously VP at Kahoot! and Co-Founder, Product and Marketing at Unmortgage.
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