Office Manager, Aiven
Fixed term
Offers Equity
Open source cloud data management platform
Be an early applicant
Open source cloud data management platform
501-1000 employees
Be an early applicant
Offers Equity
501-1000 employees
Company mission
Aiven aims to be the world’s leading cloud data platform – by making developer’s lives better.
Role
Who you are
- At least 2 years of experience as an office manager or in a similar role
- Strong teamwork and interpersonal skills
- Excellent organizational and multitasking abilities
- Ability to thrive in a fast-paced and dynamic startup environment
- Knowledge of health and safety regulations and compliance
- Experience with office software and collaboration tools e.g. Gsuite, Slack, Jira
- Professional working proficiency in English and preferably in German
What the job involves
- We are seeking Office Manager for a fixed term position within our global Workplace Experience team
- The role is a full time position for up to 6 months
- The start date is negotiable, but our preference is that you would be able to start in February / March 2025
- As Office Manager, you will play a central role in the operational heartbeat of Aiven
- You’ll work onsite at Aiven’s Berlin office, which is located right next to Hauptbahnhof
- Your expertise extends across all facets of office management, from daily operations to the planning and optimization of our workspace to foster collaboration and productivity
- You will be a part of a global Workplace Experience team and collaborate closely with office managers from Helsinki, Sydney, and Toronto
- The first point of contact for our employees and visitors in the Berlin office
- Supervise daily operations and optimize our workspace to foster collaboration and productivity
- Organize and oversee internal events and team-building activities, such as office breakfasts and team meetings
- Work closely with our vendors to maintain good relationships and oversee the quality of the services provided
- Serve as a work safety officer, make sure that the office adheres to the regulations, and oversee safety-related initiatives such as first aid training or vision assessments
- Serve as a central point of contact, bridging various departments and teams and ensuring a smooth flow of information across the organization
- Office budget management
Application process
- Once applying you should hear from our Talent Experience team within 5 days regarding the status of your application
- If you are selected to move forward you can generally expect 4 stages with us
- 30-45 minute call with one of our Talent Partners
- 45 minute Depth of Expertise Interview with the hiring manager
- Skills interview and or presentation for 1 hour with the wider team
- Company values interview for 1 hour
Our take
Cloud computing presents massive implications for the way businesses use data, with cloud-based databases ensuring high uptime, frictionless scalability, and simple software integrations. However, achieving this requires setting up cloud databases in the first place, an obstacle that can be incredibly tough and prevent companies from migrating to cloud-based data infrastructure altogether.
Aiven provides an open-source cloud data management platform, allowing users to easily set up cloud databases, access cloud tool integrations, automate data infrastructural management, and control data security within a single platform. The platform integrates directly into open source data services such as Apache Kafka and OpenSearch, supports multi-cloud deployments, and includes built-in compliance, encryption, and end-to-end security features. In 2023, it added AI-powered data optimisation capabilities via its integration of EverSQL's engine into its products.
Whilst various companies are tackling the difficulties of setting up cloud databases, Aiven has smartly taken more of an all-in-one approach, tackling everything from the building and managing of databases to software integrations, multi-cloud hosting, and security. The company claims that its cloud data solutions can massively reduce the amount of time, money, and resources that businesses must spend to migrate to cloud-based data infrastructure.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 6 rounds)
May 2022
$210m
SERIES D
Oct 2021
$60m
SERIES C
Total funding: $420m
Company benefits
- Stock options for permanent employees
- Training/language courses & Aiven library
- Flexible work/life balance
- Private health and dental care
- Proper equipment to do your job
- Office snacks
Company values
- We are open 💡 Open to any new idea. Open to inspiration from every colleague and experience. Openly supporting the open source community that helped make us who we are. At Aiven, we don’t just look ahead. We look around. Take it all in, and put ourselves out there. We think sideways, speak up and grow freely. Working in teams. Working with leaders. And leading ourselves. Left, right, forwards, upwards. We open up our industry in every direction.
- We are owners 💯 Owning our decisions. Owning our mistakes. Owning the places they take us. Whatever we’re doing, we commit to the journey. It’s not always a straightforward path, and we often have to leap without knowing where exactly we’ll land. But that’s what thinking sideways is all about. With other Aiveners beside us, we take responsibility for our actions, and take pride in our achievements.
- We are courageous 🧑🚀 The courage to take on any challenge. The courage to take calculated risks. The courage to drive changes, not resist them. Our future holds great opportunities . So we need to be bold, think sideways, and evolve. And when you’re surrounded by inspiring colleagues, fascinating problems and opportunities left, right and centre, evolution comes naturally.
Company HQ
Kamppi, Helsinki
Articles
Leadership
Oskari Saarenmaa
(CEO)Senior Software Engineer and Software Architect for F-Secure Corporation from 2002 to 2011.CEO and Software Architect of Ohmu Ltd. from 2010 to 2016.
Heikki Nousiainen
(CTO)Experience as Information Security Specialist for TietoEnator. Lead Software Architect for F-Secure Corporation from 2008 to 2015.
Hannu Valtonen
(CPO)Experience as Senior Software Engineer and Lead Architect for F-Secure Corporation. Software Architect and Partner of Ohmu Ltd. since 2010.
Mika Eloranta
(Chief Architect)Experience as Lead Software Engineer and Architect for F-Secure Corporation from 1998 to 2011. Software Architect and Partner of Ohmu Ltd. from 2010 to 2016.
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