Executive Assistant / Office Manager, Nutrafol
$120-135k
+ Quarterly Bonus Program
3-5 days a week in office (Flatiron District, NY)
Hair wellness company
Be an early applicant
Hair wellness company
201-500 employees
Be an early applicant
$120-135k
+ Quarterly Bonus Program
3-5 days a week in office (Flatiron District, NY)
201-500 employees
Company mission
To help people grow into their best selves through whole-body health.
Role
Who you are
- Ability to be in the office at a minimum of three (3) days per week
- Successful experience working with executive-level staff; outstanding organizational and administrative skills
- 5+ years’ experience as an office administrator, operations manager, or executive assistant
- Advanced-level skillset with G-Suite, Slack, and MS Word, PowerPoint, Excel, Zoom, and Adobe
- Able to distinguish between urgent and non-urgent issues and multi-task on a continuing and consistent basis
- Detail-oriented with the ability to prioritize and organize tasks
- Judgment to treat confidential information appropriately and maintain a high level of trust
- Ability to thrive in a fast-paced, constantly changing environment (high growth company experience preferred) and must have corporate working background
What the job involves
- Nutrafol is seeking a detail-oriented multi-tasking Executive Assistant/Office Manager to join our team
- This individual will provide high-level administrative support to the Executive team, as well as manage the general administration of our New York City office - this will be a hybrid role with a minimum of 3 in-office days per week. (*Our office is located in the Flatiron District and is easily accessible via public transit.)
- This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization
- The Executive Assistant and Office Manager will be responsible for providing comprehensive support to the CEO and the Executive team, while managing Nutrafol’s day to day office operations
- Our team of 7 executives are mostly remote with moderate travel, and our office is about 7,000 square feet
- This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality
- Executive Support: 80%:
- Provide administrative support to our CEO and our executive team (7)
- Manage executive calendars by scheduling calls, travel, meetings, and coordinate all related arrangements
- Handle coordination and management of executive travel, group logistics, meetings and interviews
- Prepare and coordinate executive correspondence and mailings
- Use G-Suite and MS Word, PowerPoint, and Excel skills to develop documents, presentations, and reports
- Review and process all executives’ expense reports for payment in Expensify
- Supply administrative and meeting support as requested by the executive team
- Office Management: 20%:
- Manage all office mail: sorting, opening and distributing, scanning, filing, etc
- In coordination with the People Team
- Manage ordering of all office supplies, kitchen snacks, and any miscellaneous orders
- Design, manage, communicate and oversee implementation of office operations, policies, and procedures
- Evolve and improve the operational efficiency of systems and processes impacting office operations in partnership with the People Team
- Maintain responsibility for general office upkeep and “look and feel.” This includes keeping kitchen and supply areas stocked, clean and functional, and office equipment
- Liaise with all building staff and external contractors; including planning, coordinating, and managing onsite requirements
- Interface effectively with building and facilities, coordinate office maintenance, and drive issues to resolution
- Provide event support and planning, including retreats, meetings, and staff events
- This includes logistical research and planning and day-of support
- Develop and maintain virtual files and organizational systems as needed or requested
- Schedule conference rooms, resolving conference room scheduling and technology issues for team
- Assist with office needs, acquiring new and disposing of old furnishings, and upkeep as needed or requested
- Assist with onsite storage maintenance and upkeep
- Work with vendors to direct completion of requests and maintenance needs
- Participate as needed in special projects and events
- Perform other duties as assigned
Our take
Nutrafol develops and sells natural, drug-free oral supplements, serums, and treatment plans to support hair growth in men and women. The company, which has been around since 2014 and is endorsed by a number of medical professionals, is a leader in the natural hair growth supplement niche.
It’s easy to see why Nutrafol’s products would prove popular. Hair loss and thinning affects around 80% of men, and around half of women at some part of their lives. For many, the greatest impact is on self confidence, and inevitably mental wellbeing. The fact then, that so many mainstream hair loss treatments have side effects that also impair mental health, is far from ideal.
Existing investor Unilever acquired a majority stake in the company in 2022, which has helped vastly extend its reach across the globe. With the health & wellness supplements industry only becoming more accepted in the mainstream, and with Unilever’s backing, the company is now setting its sights on international growth.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
41% employee growth in 12 months
Company
Funding (1 round)
Apr 2019
$35m
SERIES B
Total funding: $35m
Company HQ
Midtown South, New York, NY
Leadership
Giorgos Tsetis C.E
(Co-Founder & Chairman)Giorgos is currently a Creator at Great Things™ and on the Board of Directors at XPRIZE. Previously he founded GTS Consulting where he served as a Certified Engineer/Structural Engineer for 6 years.
Roland Peralta
(Co-Founder)Roland is also the founder of Magnificent Ventures, WHEN Justice, The Root Cause Project, and Kama Flight Foundation.
Sophia Kogan, MD
(Co-Founder & CMO)Sophia gained a medical degree from SUNY Downstate Health Sciences University, and completed a research fellowship in paediatric dermatology before co-founding Nutrafol in 2015.
Salary benchmarks
We don't have enough data yet to provide salary benchmarks for this role.
Submit your salary to help other candidates with crowdsourced salary estimates.
Share this job
View 4 more jobs at Nutrafol