Senior Executive Assistant, Collaborative Robots

• This role requires exceptional judgment, discretion, and organizational ability
• The ideal candidate thrives in a fast-paced startup environment, enjoys working closely with senior leaders, and takes pride in enabling others to do their best work
• Have 5+ years of experience supporting senior leaders in an Executive Assistant, Executive Business Partner, or similar role
• Have successfully supported multiple executives with competing priorities in a fast-paced environment
• Are highly organized and detail oriented, with strong systems for managing calendars, tasks, and follow-ups
• Are proactive and able to anticipate needs, think several steps ahead, and address potential issues before they arise
• Communicate clearly and effectively, and can tailor messaging appropriately for different audiences and stakeholders
• Exercise strong judgment and discretion when working with confidential or sensitive information
• Have experience coordinating complex travel, meetings, and executive expenses in a fast-moving environment
• Are comfortable learning and using modern productivity tools (e.g., Google Workspace and other operational software) and enjoy working in a collaborative startup environment
• Willing to occasionally travel
• Must have and maintain US work authorization

Desirable

• We are seeking a Senior Executive Assistant to support members of our senior leadership team. In this role, you will act as a strategic partner to executives, managing complex schedules, coordinating travel, preparing materials, and ensuring leaders can operate at their highest impact
• You will anticipate needs, proactively solve problems, and drive operational excellence across executive workflows and priorities
• Support executive and senior leadership team to ensure smooth day-to-day executive operations and alignment on key priorities
• Manage complex and fast-moving calendars across multiple leaders, thoughtfully prioritizing meeting requests and coordinating across internal and external stakeholders
• Anticipate needs by looking ahead across schedules, projects, and milestones, proactively identifying conflicts and helping leaders stay focused on high-impact work
• Prepare executives for meetings by organizing agendas, briefing materials, and presentations, and tracking action items to ensure follow-through
• Coordinate domestic and international travel logistics, including detailed itineraries and seamless calendar integration
• Support leadership meetings, executive offsites, and company events by coordinating logistics, materials, and follow-ups
• Manage expense reporting and administrative processes with accuracy and attention to company policies
• Serve as a key liaison between executives and internal and external partners, ensuring communication flows clearly and efficiently
• Identify opportunities to streamline processes, improve systems, and enhance operational effectiveness across the leadership team