Office Operations Assistant, Flatiron Health

• You're a confident, trustworthy, passionate and collaborative problem-solver who values the opportunity to think beyond the way things are
• In addition, you're a resourceful troubleshooter with 2-6 years of experience in an office management or facilities oversight function within a fast-paced environment
• Have experience working as part of a growing team and hyper-growth international organization
• Experience managing office-based projects
• Be a self starter, capable of working on own initiative with minimal supervision
• Have experience working with international cross functional teams
• Have experience in planning team & company events
• You have a proven ability to proactively and efficiently respond to changing priorities
• You have excellent organizational skills
• You are a professional communicator with strong writing skills
• You are proficient in Google Workspace and Slack
• You are fluent in English

Desirable

• As an office operations assistant you will provide hands-on, real-time support for all facilities related activities
• You will ensure our office environment is clean, well-run, safe, well maintained and an exciting place to work for Flatiron employees and visitors
• As an office operations assistant you will provide hands-on, real-time support for all facilities related activities. You will ensure our office environment is clean, well-run, safe, well maintained and an exciting place to work for Flatiron employees and visitors
• Support our London office with administrative tasks and office management responsibilities
• Conduct routine orientation (including Health & Safety) as well as maintain secure access and reporting for our London office including direct connections with building management
• Ensure a safety and health-code compliant work environment
• Manage facilities-specific activities including mail delivery and receipt, supplies management, special event support, and daily maintenance for kitchen, bath and shared spaces (inclusive of engaging third-party and building maintenance experts as needed)
• Coordinate office suppliers, manage routine transactions, and oversee quality services for daily snacks, weekly lunch, monthly Connection Days, and special employee experiences
• Attend to requests through our office ticketing platform and Slack channel
• Serve as first point of contact for landlord, maintenance, and visitor requests, log requests, and determine path to resolution
• Work with cross-functional teams for co-owned tasks and activities involving facilities (such as Employee Experience, Procurement, IT, and Communications)
• In this office-based role, you’ll be expected to work from our London office Monday through Friday, from 8:30 AM to 4:30 PM GMT