Executive Assistant to CEO, Sardine
$150-180k
Offers Equity
Fraud prevention & compliance infrastructure
Be an early applicant
Fraud prevention & compliance infrastructure
101-200 employees
Be an early applicant
$150-180k
Offers Equity
101-200 employees
Company mission
To remove the friction and risks associated with high velocity money movement, from banks and cards through to digital wallets and crypto.
Role
Who you are
- 7+ years of Executive Assistant experience, supporting a CEO / COO / CRO in a fast-moving SaaS environment
- Based in or around Berkeley, California. Comfortable working from the Berkeley office and being the face of the office for employees and visitors
- Exceptional organizational and time-management skills - you can juggle competing priorities without missing details
- High judgment and discretion. You’ll handle sensitive information with care
- Comfort with after-hours coordination when the CEO is traveling or urgent situations arise
- Strong communication skills - clear writing, confident verbal communication, and the ability to represent the CEO with warmth and professionalism
- Experience managing complex travel, including international travel, last-minute changes, and personal + business itineraries
- Event planning experience - offsites, team events, or small-to-mid-sized company gatherings
- Tech-savvy - comfortable with tools like Google Workspace, Slack, Navan, Ramp, and project management systems
- Friendly, resourceful, and reliable, with a service mindset and a strong sense of ownership
What the job involves
- This Executive Assistant role is all about helping the CEO stay focused on the big picture by keeping everything around them running smoothly
- You’ll work closely with our CEO, supporting him on both day-to-day operations and larger company needs
- This includes managing his time, travel, communication, and building the systems that keep the admin and office functions strong
- You’ll also take the lead on office operations, company events, and travel programs across the business
- Calendar & Communication
- Be the CEO’s operational right hand - owning the calendar, protecting focus time, and prioritization
- Manage meeting requests, juggle shifting priorities, and coordinate high-stakes internal and external meetings
- Help keep the CEO’s inbox under control by organizing emails, flagging priorities, and making sure follow-ups happen
- Be available during crunch times or when the CEO is traveling across time zones
- CEO Travel
- Handle all business and personal travel - from flights to hotels to ground transportation with a high level of care
- Book travel according to preferences
- Create clear travel itineraries, send confirmations, and keep the CEO informed at every step
- Pivot quickly when plans change: delays, cancellations, or last-minute business needs
- Provide around-the-clock coordination support during travel
- Manage all travel-related expenses in Ramp
- Office Operations (Berkeley)
- Own the overall health of the Berkeley office - making sure it’s safe, stocked, and running well
- Support onsite needs for employees, guests, and leadership
- Company Events
- Define how Sardine plans and runs events (internal and external) and keep the process organized
- Lead planning for offsites, RKOs, team gatherings, and other major events - venues, hotels, transportation, meals, activities, entertainment, and onsite logistics
- Support board meeting logistics (location, food, invites, communications)
- Own budgeting for Admin and Events - track spending, flag issues, and keep Finance in the loop
- Make sure vendors are paid and receipts are uploaded into Ramp
- Present admin and event updates at town halls (e.g., travel policy changes, upcoming offsites)
- Company Travel Program
- Own the company’s travel policy and make sure employees follow it
- Manage the relationship with Navan or other travel platforms—share reports, answer questions, and manage access
- Partner with Finance and People teams on travel policy updates
- Issue travel cards and set limits for employees through Ramp
- General Admin
- Manage the company mailbox and route mail quickly to the right teams (HR, Legal, Finance, Marketing)
- Be our point person for all things WeWork—billing, payments, and communication
Our take
Identity and payment fraud is one of the biggest dangers facing online businesses. Sardine is setting out to solve this problem by building the first zero-day fraud prevention technology.
Sardine's technology traces intrinsic behaviour patterns to identify so-called "bad actors" online, and detects fraudsters using machine-learned fraud scores and user behavior biometrics.
The company calls itself the world's first FaaS (Fraud Detection as a Service), and its solutions are already drawing business from next-gen crypto and financial service institutions. Onboarding these institutions and scaling its customer base at pace will ensure that Sardine maintains its frontrunner position.
Freddie
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 4 rounds)
Feb 2025
$70m
SERIES C
Sep 2022
$51.5m
SERIES B
Total funding: $145.6m
Company benefits
- Generous equity compensation
- Work from anywhere: Remote-first Culture
- Unlimited paid time off and minimum 2 weeks/year of mandatory vacation
- 100% of health insurance, dental, and vision coverage for employees and 50% for dependents
- 4% matching in 401k
- Company-wide offsites, the last one was at Miami
- MacBook Pro delivered to your door
- One-time stipend to set up a home office — desk, monitors, etc
- Monthly meal stipend
- Annual fitness allowance
- Unlimited access to an expert financial advisory
Company HQ
SoMa, San Francisco, CA
Leadership
Soups Ranjan
(Co-Founder & CEO)Previously worked as Director of Data Science & Risk at Coinbase, and was Head of Crypto at Revolut.
Zahid Shaikh
(Co-Founder & Head of Product)Previously worked as a Senior Product Manager at both PayPal and Uber, and was Senior Product Owner at Revolut.
Salary benchmarks
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