Executive Assistant & Office Manager, Omnea
£30-45k
More information about location
3+ days a week in office
Procurement automation for the enterprise
Be an early applicant
Procurement automation for the enterprise
21-100 employees
Be an early applicant
£30-45k
More information about location
3+ days a week in office
21-100 employees
Company mission
To orchestrate the full supplier lifecycle - transforming procurement, third-party risk management, and spend control.
Role
Who you are
- You have done a similar job before, or have excellent academics and are looking to get a few years of broad startup exposure
- You are tech-savvy and can figure out new products / tools / processes quickly. Perhaps you’ve excelled with tech as part of your job before (eg. Excel/Front, etc.), or just like the idea of using tech to solve problems. You’ll need the skillset, patience, and desire to keep making processes better and embracing technology to do so
- You naturally build rapport & meaningful relationships, whether it’s with a distinguished exec or a candidate showing up to an in-person interview, you're someone we can put in front of anyone and be sure they come away with a great perception of Omnea
- You're happy to spend lots of time in our office - whilst generally folks do tues, weds, and thurs in our office by Victoria station, when we have interviews, deliveries, or other things going on, you'll need to be the person on-site, and so should expect to average 4 rather than 3 days in the office per week
- You work hard & care lots about your work. You care deeply about the work you do, and having a reputation for competence and excellence, and put in the time and dedication to get to that outcome
- You have high maturity and high integrity, especially around confidential information, some of which may require nuance to appreciate, e.g. around performance and compensation. You'll be exposed to a lot of sensitive company information, and you can be trusted not to share this information more widely, and to be mature when exposed to information where subtleties are involved
- You are great at being ‘in the weeds’. Perhaps you’ve had to execute & manage projects or events yourself before, so you’re used to shifting gear between lots of different tasks
- You’re an outstanding communicator; verbal, and written, you are able to be clear & concise in ensuring everyone knows what they need to
- You’re highly organised - you are a master of juggling lots of things at once
What the job involves
- We’re looking for an exceptional Executive Assistant & Office Manager to join Omnea’s team to create an excellent office experience and help us maximise outcomes by getting admin out of the way of the business!
- You will help lean into many operational activities, whether it's helping manage our office space, arranging socials, organising the CEO's calendar, or helping our CFO with our regular comms and reporting
- As a naturally organised thinker with a great interpersonal rapport, you'll be excited to lean-in on lots of different tasks and project to help us get the most out of our wonderful Omneans, from bringing folks together for food and fun, to helping our leaders make the most of their time
- We're open to a number of different profiles for this role; maybe you're a seasoned EA or Office Manager looking for a new adventure, or perhaps you're early in your career and looking for some experience that gives you a broad overview of the business, what we care most about is your passion for the role, capability, and alignment to how we operate at Omnea (see our values here)
- You’ll be joining us at an incredibly exciting time, just as things are starting to take off
- We're a Series A company having raised $25m from Accel, Point Nine, First Round, and 50+ renowned founders and industry experts
- We’ve built an incredible & passionate team — every member was a top performer at their previous business - and our CEO, CCO & CFO went on a similar journey with Tessian, going from $0-30m ARR / $8-$500m valuation, and from pre-seed to Series C (Sequoia, Accel, etc.)
- We've spent the past 18 months building & deploying our platform to many of the greatest tech companies out there (Lookout, McAfee, Onfido, Typeform, Proofpoint, etc.), all whilst managing to stay lean & operate efficiently
- Now we’re ready to scale, and looking for someone great as we work to make Omnea one of Europe’s leading tech businesses: come build with us!
- This role will report to either our CFO, Sabrina, or our Chief of Staff, Claire, and the reporting line may move from one to the other as required over time. In the first instance, this role will report to Sabrina
- You'll help manage our Executives' calendars and help with scheduling and administration tasks as they crop up, whether it's travel and accommodation for a meeting abroad, or juggling calendars to fit in interviews and client meetings
- You'll look after our London office space, including organising food orders, liaising with WeWork, greeting guests, ordering equipment and setting up desks for new joiners
- You'll organise our socials and off-sites, from budgeting and planning, to coordination, you'll look after our socials, fortnightly lunches, and milestone celebrations, to make sure our Omneans have a great employee experience
- You'll help ensure our operating cadence gets delivered, whether it's chasing receipts for monthly bookkeeping, ensuring our annual insurance gets renewed, or making sure presenters have prepared the different sections of our regular meetings, you'll ensure everything that needs to be is completed on time
- You'll get involved in lots of varied Operations tasks, such as arranging for regular audits and pen tests, maintaining lists of fixed assets, helping with new joiner onboarding, setting up laptops and accounts, helping us arrange events and source suppliers, helping schedule interviews, or whatever other tasks come up at various points in time
Application process
- We sometimes use AI note-takers to help us transcribe interview notes, so we can be more present in your interview. If you'd like to opt out of us using automatic transcribers, please note this in the free text field in your application
Salary benchmarks
Our take
The way businesses buy stuff is broken. Whether it's SaaS, hardware, or contractors, the average B2B purchase takes over 3 months, requires 50+ emails, and involves multiple different stakeholders. Which in turn, is slowing businesses down.
Omnea's platform handles the entire purchasing process: giving employees an easy place to make requests (Intake), managing the necessary approvals for the purchase to be made (Approvals Engine), and automating all renewals management and suppliers risk assessments. Giving both buyers, and finance and procurement leaders critical visibility into how, when, and why money is being spent.
Given the current market's increased focus on capital efficiency, there has never been a more vital time for businesses to use Omnea and get control of their spending.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Employee endorsements
Intelligent people
"We're diverse in all ways but one - smarts. This is genuinely one of the most rockstar teams I've worked with, with A players across the board. We..."
Funding (1 round)
Oct 2024
$20m
SERIES A
Total funding: $20m
Company benefits
- Equity options with every role!
- Volunteering days
- 25 days' holiday plus bank holidays (total: 33 days pa)
Company values
- Customer-centric: We obsess over how our decisions & how we show up will help our current and future customers.
- Team Before Self: We do whatever it takes to maximise our team’s performance, knowing that pulling together allows us to achieve more than going alone.
- Grit & Perseverance: We are relentless in our pursuit of success, seeing knock-backs as opportunities to learn & grow.
- Positive Mindset. Solution Focussed: We aim to solve problems, not just spot them. We stay optimistic and bounce back from failures.
- Act Like an Owner: We all understand that Omnea belongs to us. This means addressing issues as they arise, valuing every task, and showing deep care.
- Craft at Speed: We care greatly about the quality of our work, whilst often moving at an uncomfortably fast pace.
Company HQ
Victoria, London, UK
Leadership
Ben Freeman
(Co-Founder & CEO)Previously, Ben joined the founding team at Tessian, built out the go-to-market teams and launched & managed the business in the US.
Ben Allen
(Co-Founder & CTO)Previously a CTO of Playter, a VC-backed ‘buy-now-pay-later’ start-up. Before this, they were the Co-Founder & CTO/CPO of Canary & Delta, bringing products to market for Pre-Seed, Seed & Series A businesses.
Diversity, Equity & Inclusion at Omnea
Claire Williams (Chief of Staff)
- At Omnea, we embrace diversity. To build a product that's loved by everyone, we need a team with all sorts of backgrounds, experiences, and perspectives. We encourage you to apply even if your experience doesn't quite match the full job spec! And regardless of your race, religion, colour, gender, or anything else!
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