Office and Events Associate, Formation Bio
$61-80k
Monday–Thursday in office
4 days a week in office
End-to-end medical trial solutions
Be an early applicant
End-to-end medical trial solutions
101-200 employees
Be an early applicant
$61-80k
Monday–Thursday in office
4 days a week in office
101-200 employees
Company mission
To bring new treatments to patients faster and more efficiently.
Role
Who you are
- You’re a resourceful operator who takes pride in keeping things running seamlessly
- You notice the details that matter but also know when to move quickly
- You genuinely care about people and are always thinking about how to make their experience better
- You’re proactive, curious, and not afraid to problem-solve using whatever tools are at hand — whether that’s ChatGPT, Google, or reaching out to a teammate
- 3+ years of experience as an Office Manager, People Experience Coordinator, or in a similar office operations role
- Bachelor’s degree preferred
- Curious and innovative, always looking for ways to improve systems and elevate the employee experience
- Highly organized and detail-oriented, able to manage multiple priorities effectively
- Excellent written and verbal communication skills, with the ability to confidently engage with employees, vendors, and building staff
- Proactive and solutions-oriented, you anticipate office needs and resolve issues before they escalate. Hands-on and ready to take on any task to keep the workplace running smoothly
- Warm and approachable, with a focus on creating a welcoming, professional workplace experience
What the job involves
- Formation Bio is seeking an Office and Events Associate to shape the day-to-day experience of working at our NY HQ
- You’ll ensure the office is welcoming, well-organized, and designed to help employees be productive and connected
- This role blends office operations, employee experience, and productivity support — from managing vendors, supplies, and meeting spaces to coordinating lunches, celebrations, ERG events, and companywide moments that bring people together
- This position reports to the Director, People Engagement and requires being in our midtown, NY office Monday–Thursday each week
- Maintain a professional, organized office environment that supports comfort and focus
- Act as the primary liaison with building management, vendors, and IT to resolve issues quickly and keep systems running smoothly
- Manage reception, visitor experience, and meeting room scheduling to ensure a welcoming and efficient workplace
- Oversee supplies, snacks, coffee, mail, and deliveries, with efficient systems for replenishment and distribution
- Coordinate and manage in-office catering/meals, including set-up and wrap-up
- Uphold safety and compliance standards, including emergency protocols
- Anticipate needs and improve processes to reduce distractions and make the office run more effectively
- Support planning and delivering of engaging experiences, including small gatherings, companywide celebrations, and ERG initiatives
- Support swag sourcing and distribution for employees
- Play an important role in the new hire experience by preparing workstations and welcoming employees on their first day
- Support the NY HQ, with the potential to contribute to additional Formation Bio hubs as needed
Our take
Clinical drug trials are lengthy and expensive, delaying the supply of vital new drugs to patients and costing lives. For Formation Bio, this is an efficiency issue - one which it hopes to solve with its end-to-end automation solution.
According to the company, its approach has teams running medical trials twice as fast and at half the cost. It's worked so well, in fact, that Formation Bio is looking to take drug development in-house.
Now a Unicorn, the company has secured heavyweights like Pfizer, Sanofi, Novartis and 23andMe as partners. Precisely how it will fare in the Big Pharma ecosystem remains to be seen, but the promise of cheaper drugs and faster innovation is certainly causing a stir in a market that has historically been resistant to both.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
30% employee growth in 12 months
Company
Funding (last 2 of 3 rounds)
Jun 2024
$372m
SERIES D
Sep 2021
$156m
SERIES C
Total funding: $530.3m
Company HQ
Midtown South, New York, NY
Leadership
Benjamine Liu
(CEO)Worked as a computational biologist at various Neurology departments, following a D.Phil in computational Biology and Psychiatry at Oxford. They are also an Advisor at Harvard Business School.
Salary benchmarks
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