Executive Assistant, Docker
$110.4-138k
Offers Equity
Docker
GSuite
Okta
JIRA
Slack
Zoom
Notion
Senior and Expert level
Remote in Canada, US
More information about location
App development platform
Job no longer available
App development platform
501-1000 employees
B2BInternal toolsSaaSDevOpsCloud Computing
Job no longer available
$110.4-138k
Offers Equity
Docker
GSuite
Okta
JIRA
Slack
Zoom
Notion
Senior and Expert level
Remote in Canada, US
More information about location
501-1000 employees
B2BInternal toolsSaaSDevOpsCloud Computing
Company mission
To increase the time developers spend on innovation, and decrease the time they spend on everything else.
Role
Who you are
- Your background demonstrates diverse experience in delivering high level administrative support, whether that be calendaring in an ever-changing environment, event planning and onsite support, or providing coverage when another member of the team is unavailable
- You realize uniformity and processes are essential and help guide the company as we rapidly scale
- 5+ years experience providing executive administrative support to Sr. VP levels and or above, across functions and timezones
- High level of discretion, professionalism and integrity
- Excellent oral and written communication skills, with a high degree of diplomacy
- Previous experience & strong calendaring skills using Gmail and Google Calendar in a work environment
- Problem solving skills
- Experience working with other executive assistants in a high-functioning, fast paced environment
- Ability to anticipate the needs of the executive team
- Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required)
- Ability to prioritize, focus and organize your workload each day
- Familiarity with Audio Visual conferencing/event tools such as Zoom (preferred), and or Microsoft Teams)
- Heavy multi-tasker (email, instant messaging, calendaring, project management, etc)
- Ability to plan internal and external offsites, and travel when needed
- Ability to demonstrate a methodical and effective approach to projects and deadlines; proactively communicating progress along the way
- Solid time management skills
- Self-motivated and able to work both collaboratively and independently
- Eager to share knowledge and build awareness; teamwork driven
- Has a growth mindset; improvement oriented
- Active driver’s license
- Valid US passport
What the job involves
- Comprehensive, executive-level support for 2 or more executives
- Exceptional travel booking and troubleshooting skills; on-call when an assigned executive team member is traveling
- Inbox management
- Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media and customers, while also handling sensitive information with discretion
- Work cross functionally with other team members and build strategic partnerships
- Partner with respective executives to ensure their time is effectively optimized
- Provide back-up support for any administrative team member that may be out due to PTO, including the EA to the CEO
- Maintain a perfect track record when it comes to handling confidential information
- Manage information flow in a timely and accurate manner
- Assist with the onboarding of executive new hires for your respective teams. Work closely with your execs, IT and HR to ensure new hires are set up for success. Be regularly available as a “new hire buddy” and go-to resource
- Help create and maintain processes and standards; always looking for improvement opportunities
- Assist executives with note-taking, action item tracking in meetings and managing logistics
- Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed. Available to start early or stay late when events/issues call for it (e.g. company events, travel delays)
- Open to travel domestically and internationally when needed
- Adhoc projects and requests as assigned
- What to expect in the first 30 days:
- You will be welcomed with a first-class onboarding experience that includes equipment set up, awesome swag, learning and development opportunities to help you grow both professionally and personally, along with an introduction to your role, responsibilities and expectations
- You will be assigned a buddy or mentor, to provide support and answer questions during the initial weeks
- Regular check-ins with your manager to gauge progress, address any concerns and ongoing support
- Conduct 1:1s with:
- Your manager) recurring
- Executive Assistant team (your peers)
- Your respective execs recurring
- Relationship building will be facilitated with others to broaden your understanding of Docker’s operations and to help build a network of connections
- Consume background context and content on:
- Docker’s vision, mission, virtues and strategy
- Personas
- Org chart (BambooHR)
- Company Operating Cadence
- Cross functional introductions to internal key stakeholders
- Observe and ensure the following accounts have been set up for you:
- Okta (SSO provider)
- Communications: GMail, Slack, Zoom, Jira
- Docs: Google Docs and Notion (our wiki site)
- Common Tools: Navan, Zoom, BambooHR, Dropbox, Google Suite, Gable, Zip, Ashby
- By the end of Day 30, success is defined as:
- You’ve established a relationship and cadence with your peers
- You’ve met with your respective execs, heard and understand their needs
- You and I have established a good operating model and cadence
- Completed a “fresh pair of eyes” written assessment on the company, the needs of the execs you’re supporting, and on our team/expectations/workflow
- What to expect in the first 90 days:
- You will have connected with all cross-functional teams and key stakeholders, and established a relationship with each
- You have a complete understanding of your role and expectations, along with the needs/requirements from the executives you’re supporting
- You will have an understanding of Docker’s mission, vision, values and strategy
- You will have an understanding of the tools and best practices needed to be successful in your role
- You will have little to no supervision in your role
- What to expect in the first year:
- You will be confident in your role and have the ability to fully immerse yourself in it
- You will be an indispensable asset to Docker as a whole. Help ensure Docker scales by enhancing productivity, enabling efficient communication, and ensure the protection of and enable the most effective use of the executive’s time
- Be a culture leader!
- Executive Assistant New Hire Outcomes
- Increased Efficiency and Productivity: Enable executives to focus on high-priority tasks and strategic decision-making
- Enhanced Communication: Serve as gatekeepers, manage emails (if needed and by request only) and ensure that important communications are promptly addressed
- Flexibility and Adaptability: Manage unexpected situations, changes in priorities and shifting deadlines, allowing executives to be more flexible and adaptive in their work
- Team Collaboration: Facilitate better communication and collaboration by managing schedules, coordinating meetings, and ensuring that everyone is on the same page
- Skill Diversity: Bring unique skills and experiences to the team, enhancing the overall skill set available for various tasks and challenges
- Collaboration and Support: Foster collaboration and the ability to provide mutual support. Share insights, best practices, and help one another solve problems
Our take
Docker supplies a hub and desktop solution to simplify the workflow of app development teams. Originally known for popularising the idea of containerising software, it saw itself outpaced by Kubernetes. However, the company has identified a problem with the growing complexity of containerisation, with some apps consisting of dozens or even hundreds of containers - which is what it now addresses.
Docker has had a difficult time in the recent past, with 2019 seeing it sell off its enterprise business, reduce its workforce by hundreds, and change its leadership team. As a well known brand and ecosystem for containerisation, however, it aims to lure developers back to its product as well as to take advantage of the growing global demand for app development.
Returning to focus on developers rather than large companies was certainly a gamble, but one that seems to have paid off. The company has returned to profitability and raised Series C funding in 2022, which is cited to fund hiring new talent, ramping up its business, and continuing to develop and refine its product. It's also embarked on a series of acquisitions to
Steph
Company Specialist at Welcome to the Jungle
Insights
Top investors
47% employee growth in 12 months
Company
Funding (last 2 of 10 rounds)
Mar 2022
$105m
SERIES C
Mar 2021
$23m
SERIES B
Total funding: $497.9m
Company benefits
- 100% company paid medical premiums for employees and dependents
- Flexible Time Off Policy
- “Whaleness” Days — At least 1 company wide day off per month
- Employer Paid Holidays
- Generous Maternity and Parental Leave
- Home Office Set Up Budget
- Monthly Technology Stipend
- Training Allowances
- Life and Disability Insurance
- Retirement Plans
- Virtual and In-Person Social Events
- Docker Swag
- Quarterly Hackathons
- Virtual Coffee with Co-Workers
Company HQ
China Basin, San Francisco, CA
Leadership
Scott Johnston
(CEO, not founder)Has been COO and CPO with Docker prior to CEO role. Before that was VP, Marketing & Product at Puppet and a Venture Partner at Alloy Ventures.
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