Executive Assistant/ Office Manager, Vim

• Proactive & Resourceful: You see around corners, anticipate needs, and take initiative to solve problems before they escalate
• Highly Organized: You thrive in a fast-moving environment and are obsessive about the details
• Emotionally Intelligent: You build trust easily and navigate sensitive information and relationships with discretion
• Operationally Excellent: You're fluent in modern tools (e.g., Google Workspace, Slack, Zoom) and always looking for ways to work smarter
• Culture Champion: You care about creating a supportive, efficient, and energized workplace
• 3+ Years previous experience in an administrative or business related position as well as experience supporting executives, ideally in a startup
• Based in NYC and comfortable working in-office five days a week
• Clear, professional written and verbal communication skills
• Experience in a dynamic fast paced environment - Startup experience preferred

Desirable

• We’re looking for a dynamic, high-impact Executive Assistant & Office Manager to join our team in NYC
• This individual will play a dual role: enabling our executives to operate at peak effectiveness, and ensuring our office is a welcoming, productive environment for all team members
• This is a highly visible role that requires exceptional organizational skills, a proactive mindset, and a deep sense of ownership
• You’ll be a trusted partner to senior leaders and a key driver of day-to-day operations at our NYC HQ
• Ensure our NYC office is a productive, welcoming, and well-maintained space
• Own office operations: vendor relationships, inventory, IT coordination, supplies, events
• Lead the planning and execution of in-office events, lunches, and celebrations
• Partner with People and Ops teams on various projects and support new hire onboarding, and workspace readiness
• Identify and implement improvements to our in-office processes and policies
• Manage complex and changing calendars, scheduling meetings and managing priorities with care and clarity
• Support the CEO with various needs such as
• Manage complex, ever-changing executive calendars and priorities
• Draft communications, presentations, and meeting prep materials as needed
• Coordinate logistics for internal and external meetings, including board sessions and offsites
• Handle domestic and international travel arrangements, including last-minute changes
• Help manage communication and follow-up on behalf of the CEO