Office Manager, Veeva

• This person must be detail-oriented, with strong customer service values, time management skills and the ability to work in a dynamic environment
• At least 3 years of Office or Facilities Management experience
• Excellent customer service and communication/interpersonal skills
• Self-starter with a positive, can-do attitude. Able to work in a dynamic environment
• Budget management experience
• Strong project management skills, able to juggle multiple tasks with accuracy
• Intermediate to Advanced MS Office (Word, Excel, PPT) and general computer skills
• Experience supporting Executives (managing agenda, travels, expenses…)
• Good command of English Language

Desirable

• The Office Manager is responsible for maintaining Veeva’s London office to a very high standard of excellence. This role includes managing all day-to-day office processes, coordinating small projects, and maintaining the overall facility
• This role will report to the Sr. Director of Workplace and Facilities, Europe, and a member of the Europe and Global Workplace Team. This role is office-based in our temporary London office at Baker St., and later in our New permanent one
• Execute daily office walkthroughs to ensure that the office is sparkling clean and fully stocked with the supplies employees need
• Work with the Global Workplace Team and contractors to ensure health & safety, including fire safety. Maintain a supply of first aid equipment
• Manage ordering of food/drinks and supplies, including vendor coordination (janitorial services, utility vendors, food suppliers, etc.) and associated budgets
• Ensure a welcoming reception experience for employees and visitors. Manage mail/shipping functions for the office
• Support new hire onboarding with desk set-up, office tours, supplies, and security badges for access. Set a positive tone for new hires
• Act as a point of contact for employee and visitor requests, comments, and concerns
• Support the local Site leader with executive assistant service
• Workplace Projects:
• Manage office ticketing system and resolve requests or issues efficiently
• Execute small projects with the help of contractors and the Global Workplace Team, including budget management
• Maintain space plans and support