Executive Assistant, EMJ - European Medical Journal

• We're looking for someone who thrives on responsibility, loves being organised, takes pride in the smallest details and, most importantly, can think ahead rather than simply react
• You'll be naturally organised, able to juggle multiple competing priorities and remain calm when plans change at short notice
• You'll take genuine pride in getting things right, checking the details and delivering work to the highest standards. Nothing falls through the cracks
• You'll be someone who thinks two steps ahead, spots problems before they arise and takes ownership of finding solutions without needing to be asked
• If you're an exceptional EA who loves variety, thrives in a fast-paced environment and enjoys making things happen, we'd love to hear from you

Desirable

• An exciting opportunity for an exceptional Executive Assistant to become the Founder & CEO’s trusted right hand, providing high-level business and personal support across a diverse, fast-growing group
• We're looking for an exceptional Executive Assistant to join Gorely Group, providing maternity cover for our existing EA
• Gorely Group is a growing and diverse group of businesses spanning healthcare, sport and investment, including EMJ, AMJ and Chelmsford City Football Club
• This is not your typical EA role!
• Working directly with our Founder & CEO, you'll be at the heart of a fast-paced, entrepreneurial environment where no two days are the same
• From managing an ever-changing diary and coordinating international travel to organising corporate events, supporting business projects and helping manage personal commitments, this is a varied, challenging and rewarding opportunity
• Provide comprehensive support to the Founder & CEO, managing a complex and frequently changing schedule, inbox, meetings, correspondence and daily priorities
• Act as a trusted gatekeeper, protecting the CEO's time and ensuring focus remains on the highest-value activities
• Anticipate requirements, identify potential issues and proactively find solutions
• Liaise confidently with senior executives, business partners and external stakeholders
• Manage all business and personal diary commitments, balancing competing priorities
• Coordinate UK and international travel, including flights, accommodation, visas, transport and detailed itineraries
• Ensure seamless planning and execution, adapting quickly when arrangements change
• Coordinate commitments across multiple businesses and locations
• Organise leadership, board and management meetings, ensuring agendas and supporting documentation are prepared in advance
• Record key actions, decisions and deadlines, following up to ensure accountability and timely completion
• Help drive projects forward by keeping people informed, organised and on track
• Manage expenses, invoices, suppliers, contracts and administrative processes
• Assist with budget tracking, financial administration and maintaining accurate records
• Ensure administrative systems and processes operate efficiently
• Lead the planning and delivery of company events, including quarterly planning meetings, leadership events and annual offsites
• Coordinate incentive trips, corporate hospitality and VIP experiences
• Manage our Wembley Box hospitality arrangements
• Organise key company events, including our Summer Ball and Christmas Party
• Work with internal teams and external suppliers to deliver exceptional experiences
• Provide discreet and professional support across personal and family commitments, properties, vehicles and general personal administration
• Assist with personal brand activities, including speaking engagements, media appearances, interviews and social media scheduling
• Manage sensitive and confidential information with absolute discretion
• Build trusted relationships with colleagues, partners and stakeholders

• We usually respond within a week
• Please apply with your CV and a short covering note explaining why you'd be a great fit