Executive Assistant to the President, Ambience Healthcare

• 5+ years in a high-level Executive Assistant, Chief of Staff, or operational role
• Experience supporting a founder or C-level executive
• Exceptional written and verbal communication skills
• San Francisco-based and excited to work full-time in-office
• Leverage-oriented thinker: you build systems, not just complete tasks
• High judgment: you know what to own, what to block, and what to escalate
• Executional velocity: you move quickly without sacrificing quality
• Extreme ownership: nothing falls through the cracks
• Founder-stage fit: you thrive in ambiguity, pace, and high standards
• Deep discretion and trustworthiness:

Desirable

• The mission of the Executive Assistant to the President is to act as a strategic extension of the President – protecting time, accelerating execution, and eliminating friction across the company
• In this role, you will own the executive operating system that enables the President to focus on the highest-leverage work
• You will architect structure around priorities, translate complexity into clarity, and ensure decisions turn into action quickly and reliably
• This is not a traditional administrative role. You will operate as a high-trust partner at the center of internal and external momentum – building systems, driving follow-through, and representing the President with judgment, discretion, and precision
• This is a highly impactful role for someone who thrives at founder pace, enjoys ambiguity, and wants to grow into a leadership-caliber operator over time
• Design and Sustain the President’s Operating Engine:
• Architect a cadence of meetings, work blocks, and executive rituals aligned to top company priorities
• Prepare concise, high-context one-pagers outlining decisions, trade-offs, and key context
• Ensure follow-ups are tracked and executed within 24–48 hours
• Create leverage such that the President feels materially more focused and effective
• Accelerate Communications Flow & Strategic Filtering:
• Triage inbound communications with speed and judgment, resolving or escalating within hours
• Draft internal and external communications in the President’s voice with clarity and precision
• Improve stakeholder response speed and clarity across the organization
• Own High-Stakes External Moments:
• Execute board meetings, investor updates, executive briefings, and travel with flawless attention to detail
• Deliver polished materials that are error-free and executive-ready
• Serve as a trusted proxy in high-stakes contexts when appropriate
• Lead Strategic Projects & Shadow Execution:
• Own 1–2 cross-functional or ambiguous initiatives end-to-end
• Shadow key meetings and ensure decisions translate into motion
• Build systems that reduce chaos and create clarity without constant oversight
• Grow into a Leadership-Caliber Operator:
• Expand ownership into adjacent operational domains over time
• Contribute meaningfully to planning and strategic discussions
• Continuously refine how the Office of the President operates