Executive Assistant, Optro

• Minimum of 5 years experience supporting executive leadership in a fast-paced and dynamic environment
• Ability to support Eastern time zone business hours
• Extensive experience planning and executing offsites, with the ability to travel as often as needed to facilitate offsites across the org
• Ability to handle competing priorities in real-time with composure, always leading with kindness regardless of the pace
• Highly collaborative and organized with a strong attention to detail
• Demonstrated experience in meeting management and presentation-building
• Strong project management skills
• Strong understanding of best practices for distributed/remote work, and a talent for optimizing processes
• Excellent written and verbal communicator
• Proficiency with Google Suite (Gmail, Calendar, Drive, Docs, Sheets), Slack, and Zoom

Desirable

• As an AuditBoard EA, you excel as a waymaker by improving efficiencies, staying organized, and helping others. In our fast-paced, ever-evolving environment, you remain cool under pressure, intuitively prioritizing, problem-solving creatively, and staying adaptable
• You build strong connections not just with executives and fellow EAs, but across all of AuditBoard. Acting as the glue and the grease, you anticipate needs, reduce friction, and drive momentum forward. AuditBoard EAs are force multipliers by creating leverage and clarity for executives while having fun doing it!
• Maximize executive time to ensure prioritization of key initiatives by managing multiple complex calendars and ensuring creation of and access to applicable pre-reads and agendas
• Develop a deep understanding of the business to intuitively make real-time adjustments and trade-offs, ensuring the right meetings happen at the right times with the right people
• Thoughtfully arrange domestic and international travel, minimizing business impact while prioritizing executive efficiency/ease
• Champion company culture by owning all aspects of team gatherings, both virtual and in-person, delivering exceptional experiences with a high-touch approach and an eye for meaningful details and delights
• Attend Staff meetings, taking notes and driving action items to completion according to the prescribed timelines
• Help prepare and drive completion of slide decks, initiatives, and special projects
• Proactively seek opportunities to add value, enhance efficiency, drive clarity, and elevate business operations
• Track and file expenses according to company policy
• Some on-call/after-hours work is required